Company Overview
Tri-Counties Regional Center is a dedicated non-profit organization committed to providing lifelong services and supports for individuals with developmental disabilities across multiple communities. Our mission centers on empowering individuals and their families to maximize opportunities for living, working, learning, and engaging in community life.
Job Summary
Serves the AmeriCorps Seniors Foster Grandparent and Senior Companion Programs in all basic administrative duties. Provides assistance to volunteers in a person-centered manner. Assists Program Manager with the development of new volunteer sites, recruitment and placement of volunteers, planning and assisting with in-service monthly training programs and maintenance of volunteer records and payroll. Interacts effectively with professional and non-professional persons of all age groups. Must be able to work independently and as part of a team.
Primary Functions
- Generate monthly timesheets, prepare monthly payroll, reports, correspondence, documents, letters, and memoranda as needed. Compile data for statistical reports.
- Assist with new volunteer processing including training materials, training sessions, and documentation. Schedule new volunteer physical exams and background checks.
- Performs data entry and other computer-related tasks. Learns and utilizes America Learns database system for volunteers, including but not limited to records of hours volunteered, leave time, and approved leave of absence.
- Clerical duties such as correspondence, forms, documents, and minute taking of Advisory Council and other monthly and quarterly meetings.
- Compiles packets for training teachers and principals and other volunteer site staff
- Maintains and organizes volunteer supplies and orders materials when needed
- Updates all annual forms and site evaluations for the volunteers
- Assists manager in providing counsel and personal assistance to Foster Grandparents/Senior Companions as needed
- Assists with planning and implementing special functions and training sessions.
- Travel to various volunteer sites to collect paperwork, meet with volunteers and staff, and other duties as needed
- Additional or different functions may be assigned as needed.
Knowledge, Skills, and Abilities Required
- Ability to prioritize work, meet deadlines and manage multiple projects
- Strong communication with excellent computer and math skills
- Appointment scheduling experience
- Maintain confidentiality
- Problem-solving skills
- Interpersonal skills
- Strong time management skills
- Organizational skills
- Prompt follow-up
- Ability to work with minimal supervision
- Customer service oriented
- Attention to detail
- Tact, initiative, discretion, good judgment, and compassionate toward volunteers
- Skill in establishing and maintaining effective working relationships with volunteers, staff and the public
- Ability to interpret, adapt and apply guidelines and procedures
- Ability to communicate clearly
Minimum Requirements
- Proficient computer skills – Excel, Word, Power Point – Publisher desired
- High school graduate. Bachelor’s Degree preferred.
- Ability to type minimum of 45 WPM
- Knowledge of office methods, procedures, practices, equipment
- Three to five years relevant administrative experience
- Excellent telephone skills
- Ability to travel as needed to volunteer stations in other locations.
- Must submit to and pass a federally required NSOPW and Livescan (FBI and CA DOJ) prior to the first day of employment.
Benefits
- Health insurance
- Paid time off
- Dental insurance
- Vision insurance
- Life insurance
- Retirement plan
- Referral program
- Flexible spending account
- Employee assistance program
- LCSW Supervision hours program
Join us as a Program Assistant to make a meaningful impact while developing your skills in a supportive, mission-driven organization. We value trustworthiness, respect, responsibility, fairness, caring, and civic responsibility—core principles that guide our work every day.
Pay: $23.91 - $25.12 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
