Jenks Public Schools Job Description
Position: Site Administrative Assistant
Reports to: High School Site Principal
Supervises: None
Qualifications:
- High School diploma or GED required.
- Possess typing skills needed for fulfillment of job requirements. Previous experience with word processing equipment required.
- Demonstrate aptitude or competence for assigned responsibilities.
- Exhibit effective written and verbal communication skills.
- Demonstrate strong technological proficiency, including the ability to efficiently utilize district software systems, digital communication platforms, productivity applications to support school operations.
- Satisfy all district requirements with regard to physical health and citizenship.
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
Position Goal: To assist in daily operations with exceptional organizational skills, office skills, and public relations skills and create a welcoming and professional office environment.
Essential Functions and Responsibilities:
- Provide executive-level administrative support for the site principal and administrative leadership team.
- Lead the site's substitute teacher coordination process, ensuring daily staffing needs are met while collaborating with administrative assistants in each academic building to support substitute placement, onboarding, and communication.
- Responsible for monitoring and correcting TimeClockPlus for classified employees.
- Coordinate and monitor required employee paperwork, personnel documentation, onboarding materials, certifications, and compliance deadlines while collaborating with Human Resources.
- Maintain the principal's calendar and coordinate administrative meetings, deadlines, and priorities while collaborating with the Director of Student Activities and other departments to ensure accurate coordination of school events.
- Coordinate facility usage requests and maintain the master facility-use calendar for events occurring during and outside the instructional day.
- Work with the Financial Administrative Assistant regarding purchasing, travel, activity fund processes, budget-related documentation, and other financial workflows as needed to support efficient site operations.
- Coordinate the collection, organization, and submission of documentation required for state accreditation and other district reporting requirements.
- Organize and supervise the staff check out process for the site on the teachers’ last workday of the year.
- Coordinate building access when school is not in session.
- Proactively manage and protect the principal's schedule by coordinating appointments, prioritizing requests, anticipating conflicts, and ensuring the principal's time is aligned with school priorities.
- Serve as the primary communication hub for the principal's office by coordinating information among administrators, staff, students, families, district departments, and community partners.
- Responsible for ordering all forms needed for the site principal’s office.
- Distribute mail as needed.
- Help in organization and participation of enrollment day.
- Serve on various committees as site representative.
- Perform all other duties as assigned.
Employment Terms: Twelve (12) month classified hourly contract
FLSA Qualification: Non-Exempt
Evaluation: Jenks Public Schools Classified Evaluation
Physical Demands:
This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.
Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.
Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.
Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus.
Hearing/Speaking Requirements: Adequate to exchange information.
