Job Summary
We are seeking a highly organized Administrative Assistant with accounting knowledge to support daily office operations and assist with accounting-related tasks. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced office environment. This position plays an important role in maintaining efficient administrative operations while supporting the accounting team with day-to-day financial processes.
Key Responsibilities
Administrative Duties
- Greet and assist visitors and clients in a professional manner
- Answer and direct phone calls, emails, and other communications
- Schedule meetings and manage calendars for management staff
- Maintain filing systems and overall office organization
- Order office supplies and ensure the office remains well maintained
- Assist with organizing company meetings, events, and conferences
- Coordinate travel and transportation arrangements for staff
- Provide general administrative support as needed
Accounting Support
- Assist with preparing and processing invoices, purchase orders, and payments
- Record and maintain financial transactions using accounting software (QuickBooks or similar)
- Support monthly and quarterly financial reporting processes
- Assist with payroll preparation and maintain employee records
- Reconcile bank accounts and manage petty cash when required
- Prepare and submit expense reports
Data Entry & Document Management
- Input and update information in Microsoft Office applications and internal systems
- Maintain organized accounting and financial documentation
- Assist in preparing and distributing financial reports for management
Customer Service & Communication
- Communicate with vendors, suppliers, tenants, and clients regarding invoices, payments, and orders
- Respond to billing and account-related inquiries
- Assist with resolving discrepancies related to accounting records
Compliance & Audits
- Support compliance with company policies and financial procedures
- Assist with document preparation for internal and external audits
Qualifications
- 4+ years of experience in an administrative or accounting support role preferred
- Basic knowledge of accounting principles and bookkeeping
- Experience with QuickBooks and Microsoft Office (Excel, Word, Outlook, PowerPoint, Adobe)
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Ability to work independently and as part of a team
- Bilingual (English/Spanish) required
Additional Responsibilities
- Provide basic administrative support related to property management
- Assist with tenant requests, purchases, and related administrative tasks
This job description is not intended to be a complete list of duties. Responsibilities may change as needed.
Physical Requirements
- Ability to stand and walk for periods of time, including stairs
- Ability to occasionally lift or move objects up to 25 lbs
- Occasional travel may be required
Work Schedule
Monday – Friday
8:00 AM – 5:00 PM
Lunch: 12:00 PM – 1:00 PM
How to Apply
Please apply directly through Indeed and attach your resume. Qualified candidates will be contacted through the Indeed platform.
Please do not contact the office directly regarding this position.
Pay: From $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Language:
- Spanish (Preferred)
- English (Preferred)
Work Location: In person
