Family owned Industrial Electrical company seeking an office assistant to assist in day to day operations.
Key Responsibilities:
- Manage incoming calls, emails, and client communications
- Prepare, organize, and maintain digital and paper files (invoices, contracts, permits)
- Create and update Excel spreadsheets (scheduling, invoicing, tracking job costs)
- Convert, edit, and organize PDFs; create fillable forms and combine/split documents
- Data entry
- Schedule appointments, coordinate with field technicians, and manage calendars
- Produce routine reports and assist with project documentation
- Other general office tasks as needed
Required Qualifications:
- Very comfortable with computers and common office software
- Strong Excel skills: formulas, sorting/filtering, basic pivot tables, data cleanup
- Confident working with PDFs (editing, merging, converting, creating fillable forms)
- Excellent written and verbal communication
- Detail‑oriented, organized, and able to manage multiple tasks
- Reliable, punctual, and professional
- Prior administrative experience preferred; experience in construction/trades or electrical industry a plus
Preferred:
- Experience with QuickBooks, Google Workspace, and Microsoft Office
Pay: $25.00 per hour
Work Location: In person
