The Reality of This Remote Role - Do Not Apply if You Are Looking to Coast!
We run a tight, fully remote operation that moves fast and operates with total clarity. This is a pure execution role for a seasoned financial professional who genuinely enjoys clean digital workflows and takes pride in a flawless ledger.
We give you complete autonomy and zero micromanagement. In exchange, we look for absolute transparency, fast processing speeds, and a commitment to keeping our tracking systems updated in real-time. If you thrive on clear expectations, visible daily progress, and a commitment to not letting tasks slip through the cracks, you’ll find a stable, rewarding, and long-term home here.
About the Role & Environment
We provide comprehensive business management, financial infrastructure, and administrative support for a sophisticated portfolio of high-net-worth individuals, corporate entities, and entertainment industry clients.
This is a fast-paced, multi-entity environment. On any given day, you will be jumping between entirely different client portfolios, S-Corps, LLCs, and personal ledgers. You must possess the cognitive flexibility to switch contexts rapidly without losing momentum or cross-contaminating data accuracy.
Key Responsibilities
- Multi-Entity Ledger Management & Full-Charge Bookkeeping: Accurately maintain, code, and reconcile high-volume bank accounts and credit cards across multiple distinct independent entities daily.
- Proactive Accounts Payable: Manage corporate card accounts and vendor bills with absolute precision, ensuring 100% on-time execution, zero late fees, and proactive cash-flow communication.
- Conduct account analysis to monitor financial health, identify variances, and support budgeting activities.
- Systematic Client Follow-Up: Execute strict, persistent communication cadences (e.g., chasing missing documentation or client transaction codes every 5 days) until resolved.
- Generate detailed financial reports and summaries to support management decision-making and compliance efforts.
- Maintain meticulous records of all bookkeeping activities, including journal entries, account reconciliations, and audit trails.
- Workflow Compliance: Operate entirely within our firm's established project management software (Karbon) and secure storage system, updating task statuses daily to ensure real-time visibility for our Operations Lead.
Strict Qualifications & Requirements (No Exceptions)
- System Mastery: High digital literacy is required. You must be deeply comfortable letting project management platforms and cloud systems serve as your source of truth for organizing and managing your workflow.
- Proven experience with QuickBooks Online, BILL.com, Karbon (or other practice management software), Microsoft Office, and LastPass.
- 5+ years Multi-Entity Experience: You must have a verifiable track record of managing full-cycle bookkeeping for multiple distinct, independent corporate and personal entities simultaneously.
- Dedicated W2 Commitment: This is a full-time, 40-hour-per-week W2 position. To ensure maximum data security and operational focus, we maintain a strict policy against outside freelancing, consulting, or moonlighting.
- Strict PST Schedule: Regardless of your physical location, you must be fully available, reachable, and actively working during standard Pacific Standard Time (PST) business hours.
Pay: $30.00 - $40.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- Please describe your specific experience managing full-cycle bookkeeping for multiple distinct entities simultaneously. Include the average number of entities you managed concurrently.
- This role requires a full-time, 40-hour commitment strictly during Pacific Standard Time (PST) business hours, with a strict policy against outside freelancing or moonlighting. Can you commit to this without exception?
- Briefly describe the personal organizational system or digital workflow methodology you use to ensure zero dropped balls and entirely unprompted execution of tasks.
Work Location: Remote
