America World Adoption Association, an evangelical Christian non-profit international adoption agency, is seeking a highly organized adoption/office asst. to work in our McLean, Virginia office on a part-time basis. This is an in-office, on-site position and will be Monday to Friday, 9am-2pm. In this dual-capacity role, you will balance essential office administration with specialized adoption case management tasks. The ideal candidate possesses exceptional attention to detail, strong administrative skills, and a passionate commitment to supporting families through a life-changing process.
Responsibilities may include:
- Manage office documentation by sorting, scanning, printing, mailing, and archiving sensitive corporate and adoption records.
- Welcome and direct office visitors professionally.
- Filter incoming calls to address general inquiries and route communications effectively.
- Coordinate outbound shipping logistics utilizing major carriers including FedEx, UPS, and USPS.
- Provide cross-departmental support to Programs teams as needed.
- Dossier Compilation: Gather the collection, notarization, and authentication of required adoption documents.
- Database Maintenance: Update electronic case management systems and maintain confidential digital and physical files.
The qualified candidate is a committed believer in Jesus Christ as revealed in the Bible, has dynamic skills to communicate with prospective families the blessing of adoption, is thorough and complete in dealing with all issues and problems, is a self-starter and able to follow through on tasks, has excellent verbal/written communication skills, and has basic computer skills (MS Word, Excel, Outlook). A candidate must have reliable transportation and be willing to drive to McLean and work in the office.
Office administration and project management experience required. Familiarity with adoption a plus. Strong skills in MS Office, organization, project management and coordination, and general administration.
Job Type: Part-time
Pay: $17.50 - $18.50 per hour
Application Question(s):
- Do you have any experience with adoption/adoption processes?
- Are you able to work on-site, in-office in McLean, Virginia?
Experience:
- Administrative support: 1 year (Preferred)
Work Location: In person
