SUMMARY
The Fuel Supply Manager has multiple responsibilities within the Commercial Division. First the Supply Manager has responsibilities for identifying new growth markets as well as suppliers in both existing/new markets to support Commercial sales. The Fuel Supply Manager is required to analyze and determine the most advantageous contract/rack pricing methodology for each market and negotiate with each supplier to obtain the identified pricing. On a varying timeline of monthly/quarterly/annually, the position requires reconciliation of purchases versus contractual obligations as well as pricing competitiveness analysis and adjust/change supply contracts as required. Second, the Fuel Supply Manager is responsible for managing a portfolio of strategic accounts across multiple geographies resulting in maximum profitability and volume and securing new business with existing and new customers through inside and outside sales efforts and designated markets. The Fuel Supply Manager will have volume, margin and credit targets. This position will also support various internal divisions through research, business activity, systems support as well as special as required.
RESPONSIBILITIES BY COMPETENCY: (bolded text denotes an essential function of the position)
Business Results Orientation
- Identify new growth markets and new suppliers to support Commercial sales
- Identify and secure appropriate contractual and rack fuel purchase options
- Monitor accounts payable and execute plan(s) to maximize company’s access to appropriate supplier and product base
- Utilize allocation system tools and PDI reporting for monitoring purchase volumes to meet contractual requirements
- Forecast and submit daily/weekly/monthly allocation requirements as needed
- Implement carrier setup with new customers or existing customers at new and/or existing supply terminals
- Manage accounts portfolio to optimize supply, allocations, profitability, volume and receivables
- Research and identify new geographic, terminal, product business opportunities for growth
- Identify and procure new Commercial customers with proper credit approval
- Monitor and enforce Wallis credit policies and customer limits
- Provide direction and insight to help Wallis achieve its goals and objectives
- Maintain regular attendance and follow designated safety practices
- Understand and drive achievement of Company Balanced Scorecard metrics and other key performance indicators
- Perform other duties not listed as required
Communication
- Coordinate with unbranded suppliers and terminals to understand and sell their products and programs
- Provide timely communication of customer orders and supply sourcing to the Transport division as necessary
- Communicate with customers on a routine basis to meet needs and expectations via email and phone
- Prepares written, visual and verbal presentations as needed in a manner appropriate to communicate to the audience
- Work closely with CFO or assigned designee to ensure appropriate credit analysis, minimize supplier fuel security requirements, and manage hedging and storage risk
- Adjust content of sales/customer service discussions based on customer type and needs
- Ensure professional and effective communication, both written and verbal, with customer, suppliers, vendors, and co-workers
Customer Service Orientation
- Investigate and rectify all customer billing inquiries as appropriate
- Maintain relationships with clients providing support, information, and guidance; researching and recommending new opportunities; and recommending profit and service improvements
- Handle customer meetings/discussions in an ethical, professional and efficient manner
- Prepare and deliver sales presentations to potential and existing customers
- Follow up with existing suppliers to ensure their programs are meeting our customer needs and take actions if programs are falling short
- Complete supplier and customer site visits as required
Developing Talent
- Train and coach internal employees on how to promote and generate new financial opportunities and business leads
- Identify both internal and external on-the-job training needs and share with supervisors. Attend training seminars and webinars to further expand career development
- Complete training as required to meet regulatory compliance and company guidelines
- Attend training to further develop both technical and soft skills
- Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, benchmarking state-of-the-art practices, participating in professional societies, etc.
- Promote team development, enthusiasm and pride
Technical Expertise
- Monitor competition by gathering current Marketplace information on pricing, products, new products, delivery information, etc. found mainly from customers and supply vendors
- Provide technical assistance to accounts as needed
- Identify product improvements or new products by remaining current on industry trends, market activities, and competitors
- Develop and present supply, trading and individual market plans
- Ensure Wallis compliance with all related regulatory requirements related to fuel supply
- Analyze key information relative to fuel sourcing, supplier costs and pricing that provides the company intelligence to negotiate
- Develop optimum long-term supply management program for Wallis Companies
- Adhere to all Wallis Company safety policies and report all safety incidents to supervisor immediately
SUPERVISORY RESPONSIBILITIES
Direct: This position has no direct reports.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: High school diploma or equivalent; Bachelor’s or master’s degree in business or Related Field highly preferred
Experience: 3+ years of experience in the refined fuel business and supply management
Language Skills: Ability to read, write, speak, and understand English in a manner that is
sufficient for effective communication with groups of managers, clients,
customers and the general public. Posses excellent verbal, written, and
presentation skills.
Skills and Abilities: (May be representative but not all-inclusive of those commonly associated with the position)
- Use of judgment in the analysis of facts and circumstances surrounding individual problems and transactions and in the determination of actions to be taken within the limits of standard or accepted practice
- Diversified duties involving an intensive knowledge of a specialty field and the use of a wide range of procedures
Technology, Tools, And Equipment:
- Computer
- Microsoft Office
- Smart Phone
- Social Media
- CRM
- Copy/Print/Fax Machine
(Proficiency with preferred items is not required to meet minimum qualifications, but proficiency must be established to complete essential job functions)
Certificates, Licenses and/or Registrations:
- Valid driver’s license in only one state
PHYSICAL DEMANDS
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
See:
Must be able to read computer screen, reports, etc.
Stand/Walk:
Occasional visits to other locations
Sit:
Must be able to perform work at desk or computer
Touch/Grasp/Feel:
Must be able to input electronic data, manipulate paper, use phone system
Talk or hear:
Must be able to communicate in person and on the telephone
Working conditions:
Office Environment
Disclaimer:
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Wallis Companies reserves the right to make changes to job descriptions as needed with or without notice to affected employees. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws. This job description does not establish a contract for employment.
