Accounting and HR Coordinator
Position Summary
The Accounting and HR Coordinator provides accounting, human resources, and administrative support for agricultural-based companies. This position is responsible for managing accounts payable, monitoring company cash balances, facilitating employee onboarding, coordinating H-2A employee documentation and travel arrangements, and performing a variety of administrative duties. The ideal candidate is highly organized, detail-oriented, and capable of working independently while maintaining confidentiality and professionalism.
Essential Duties and Responsibilities
Accounting Functions
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Monitor company bank account balances and cash flow needs.
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Transfer funds between accounts as directed.
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Enter accounts payable invoices and maintain accurate records.
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Process payments for approved invoices and recurring expenses.
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Maintain organized financial records and supporting documentation.
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Assist management with accounting-related tasks and special projects.
Human Resources Functions
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Coordinate onboarding of new employees.
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Prepare and maintain employee personnel files and documentation.
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Assist with H-2A employee onboarding requirements and regulatory compliance.
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Coordinate travel arrangements and logistics for H-2A employees.
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Maintain confidentiality of employee information and records.
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Assist with HR administrative functions as assigned.
Administrative Functions
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Provide administrative support to management.
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Maintain electronic and physical filing systems.
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Complete additional duties and special projects as assigned.
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Communicate professionally with employees, vendors, and service providers.
Education and Experience Requirements
Required Education
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High school diploma or equivalent required.
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Associate degree in Accounting, Business Administration, Human Resources, or a related field preferred.
Required Experience
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Minimum of three (3) years of experience in accounting, bookkeeping, human resources, office administration, or a related field.
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Experience processing accounts payable and maintaining financial records.
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Experience working with computerized accounting systems.
Preferred Experience
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Experience in agriculture, farming, ranching, or related industries.
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Experience working with H-2A employee programs and documentation.
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Experience coordinating employee onboarding and personnel records management.
Licenses and Certifications
Required
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Valid driver's license with acceptable driving record.
Preferred
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QuickBooks certification.
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Bookkeeping or accounting certification.
Knowledge, Skills, and Abilities
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Ability to work independently with minimal supervision.
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Strong initiative and self-motivation.
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Excellent organizational and time-management skills.
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Strong attention to detail and accuracy.
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Ability to maintain confidentiality of financial and personnel information.
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Effective verbal and written communication skills.
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Proficiency with Apple iMac computers and operating systems.
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Proficiency with QuickBooks Enterprise.
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Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and related applications.
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Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
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Ability to establish and maintain effective working relationships with employees, management, vendors, and external agencies.
Work Environment
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Primarily office-based work environment.
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Frequent use of computers, telephones, and standard office equipment.
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Ability to sit for extended periods while performing computer-based work.
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Occasional travel may be required for business-related activities and employee onboarding support.
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