Part-Time Training Support Coordinator (20–30 Hours/Week)
ServiceElements
Location: Scottsdale office near Raintree and the 101
Schedule: Part-time, 20–30 hours per week
Pay: $23/hr
About ServiceElements
ServiceElements has been a leading provider of adult learning and professional development programs within business aviation and related technical service industries for 25 years. We specialize in helping individuals and teams strengthen their communication, leadership, and service delivery skills through customized workshops, training, and consulting. Our approach blends real-world industry experience with practical, human-centered learning strategies that support long-term growth, collaboration, and organizational effectiveness.
Position Overview
The Training Support Coordinator plays a key role in ensuring the smooth execution of our training programs and daily operations. As part of a small, highly collaborative team, this role supports both internal coordination and external training logistics.
This is an ideal opportunity for someone who is motivated, takes initiative, and wants to be meaningfully involved in the success of a small business. The right candidate doesn’t just complete tasks—they look for ways to improve processes, anticipate needs, and take ownership of outcomes.
This role offers a non-traditional growth path. As a small company, we don’t operate within a rigid corporate ladder structure—instead, growth happens through increased responsibility, ownership of projects, and expanded involvement across the business. Individuals who are proactive and engaged will naturally grow into broader roles over time.
What It’s Like to Work Here
- You’ll be part of a small, high-trust team where your contributions are visible and impactful
- The role requires comfort balancing independent work with close, day-to-day collaboration
- You’ll work directly with colleagues in a tight-knit office setting where communication and teamwork are essential, and no two days look exactly alike
- Success in this role comes from being self-directed while staying highly connected to the team
Key Responsibilities Include (but are not limited to)
Training & Logistics Coordination
- Follow established training checklists to ensure all workshop details are organized and completed on time
- Prepare, organize, and ship training materials to workshop locations
- Book travel arrangements (flights, hotels, rental cars) and create clear travel itineraries and folders
- Track training schedules, key deadlines, and logistical details
- Support the execution of both in-person and virtual training programs
Administrative & Office Support
- Scan, file, and organize documents across shared systems
- Maintain overall office organization and support day-to-day operations
- Order office and training supplies and track inventory
- Manage document handling processes, including shredding and filing
- Provide general administrative support across the team as needs evolve
Scheduling & Coordination
- Manage calendars and assist with scheduling internal and external meetings
- Coordinate team meetings and support internal communication
- Track industry events, relevant announcements, and participation timelines
Data & Systems Support
- Maintain accurate data in the CRM (Zoho), including contacts and participant records
- Update marketing pipelines and assist in tracking program activity
- Organize and track receipts in support of accounts payable processes
Qualifications
- Strong organizational and time-management skills
- High attention to detail with the ability to follow structured processes
- Proactive mindset with a willingness to take initiative and ownership
- Ability to manage multiple priorities and adapt in a dynamic environment
- Comfort working both independently and collaboratively in a small team setting
- Basic proficiency with Microsoft Office, shared drives, and online tools
- Ability to learn CRM systems
- Strong written and verbal communication skills
- Prior administrative, coordination, or operations experience (at least one year)
What We’re Looking For
- A self-starter who naturally looks for ways to contribute beyond assigned tasks
- Someone who takes pride in their work and is personally invested in doing things well
- A go-getter who is energized by taking initiative and solving problems
- A team member who thrives in a small team environment
- Someone who values accountability, follow-through, and continuous improvement
Pay: $23.00 per hour
Application Question(s):
- This position offers approximately 20-30 hours per week. What number of hours per week are you looking for?
Ability to Commute:
- Scottsdale, AZ 85260 (Required)
Work Location: In person
