Position Type:
Secretarial/Clerical/HR Specialist
Date Posted:
8/20/2026
Location:
Administration Center
Date Available:
To Be Determined
Closing Date:
Until Filled
SUMMARY: Manages the overall provision of District human resources services, policies, and programs to promote human resource efficiency. Provides comprehensive human resource support and advice to administrators and staff relating to Board of Education policies and procedures, collective bargaining agreements, state and federal regulations and reporting, performance management, disciplinary procedures and employee benefits.
QUALIFICATIONS:
BA from an accredited college or university required.
Minimum four years of advanced secretarial experience including one year of experience in human resource management, employee benefits or payroll. Above-average knowledge of Word, Excel, Outlook required.
School district office experience preferred; familiarity with Skyward, AESOP, Applitrack a plus.
ESSENTIAL DUTIES & RESPONSIBILITIES:
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Interacts and consults with administrators on the planning, approval and hiring of applicants; confirms and monitors licensure, endorsements and other credentials, including renewal dates.
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Prepares and posts job announcements on all appropriate websites; reviews and evaluates applications as needed. Maintains Applitrack online application system.
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Drafts, reviews and updates job descriptions.
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Maintains employee personnel records/files, and data in employee database.
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Onboards all new staff members in compliance with board policy, federal, state, and local laws, as well as all requirements set forth by the Illinois State Board of Education (ISBE).
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Prepares and processes all HR documents related to position appointments, promotions, transfers, terminations, suspensions, leaves, and other personnel changes. Coordinates with Payroll.
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Manages and maintains Skyward's Employee Administration and TrueTime for timekeeping of part-time staff. Processes SubTracking entries for time off and substitute tracking for payroll purposes.
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Provides back-up support for payroll.
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Participates in CBA negotiations; recommends procedural changes to comply with CBA provisions.
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Prepares, maintains and distributes all seniority lists, monthly union staffing reports, and annual teacher Sequence of Honorable Dismissal list.
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Maintains Evaluwise and annually reviews staff evaluation plans.
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Responsible for ISBE reporting including uploading personnel, salary, evaluation and absence data.
Recommends HR best practices - - specifically adherence to CBA provisions, federal and state laws, Board policies and usual and customary procedures.
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Ensures compliance with FMLA, ADA, HIPAA, Workman's Compensation and other personnel related regulations.
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Consults with legal counsel as needed.
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Responds to requests from auditors and assists business office with GASB 45 audit.
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Assists with preparing for the ISC's compliance audit.
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Certifies eligibility of employees for sick, personal and vacation days.
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Manages and maintains all aspects of employee benefits, Acts as contact for our benefit cooperative.
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Reconciles monthly invoices from health, dental and life insurance service providers; Collects premium payments from employees on leave of absence.
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Prepares and uploads Affordable Care Act (1095c) reporting information.
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Responds to and processes Worker's Compensation claims; monitors claim status.
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Maintains records for and files the OSHA 300 report.
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Processes Unemployment Insurance claims: participates in hearings as needed.
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Responds to employment, salary verification and Public Loan Forgiveness requests.
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Schedules and monitors ISBE mandated trainings.
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Participates as alternate board member for EBC, SELF and ISIC.
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Organizes and maintains a corps of substitutes; manages Frontline/AESOP online sub system.
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Coordinates student teacher placement requests with university staff and district administrators.
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Responds to all questionnaires, surveys and correspondence from the ISBE, TRS, IMRF, Center for Medicare/Medicaid, SSA, and other government and educational institutions.
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Supports the Superintendent's office as needed.
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Acts as FOIA Officer and Notary Public.
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Participates in professional development activities, meetings, workshops and conferences to keep abreast of web-based systems and legislative changes.
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Participates on Wellness Committee; assists with implementation of Wellness initiative for staff.
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Performs related duties as required.
Other Skills and Abilities:
Ability to maintain confidentiality.
Ability to operate a computer and related software Word, Excel, Outlook; ability to adapt easily to changes in the work environment; ability to communicate clearly and concisely, both orally and in writing; ability to perform duties with awareness of all district requirements and Board of Education policies; ability to establish/maintain effective working relationships.
English Language Skills:
Ability to read and interpret documents such as procedure manuals, state and federal regulations, and Collective Bargaining Agreements.
Ability to write reports, business correspondence, and procedure manuals.
Ability to speak effectively before and with staff, administrators and attorneys.
Mathematical Skills:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; ability to compute rate, ratio and percent, and to create and interpret bar graphs.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages; ability to apply concepts of basic algebra.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
While performing the duties of this job, the employee is regularly exposed to video display and regularly works in inside environmental conditions. The employee occasionally works with use of personal vehicle, inside and/or outside the District, and occasionally works evenings. The noise level in the work environment is usually low.
Start Date: To Be Determine
Salary Range: $71,000.00 - $76,000.00
Benefits: Summary and Premiums attached
