JOB This is the second of five levels in the Administrative Support series.
Incumbents provide routine, and some non-routine clerical support to a department or function. Responsibilities may include collecting and reviewing data; calculating non-routine payments; making travel arrangements; reviewing and reconciling travel expenses; updating and maintaining records and data; creating documents and correspondence; and performing the duties of the lower level. EXAMPLE OF DUTIES (The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Other duties may be assigned.)
- Organizes and maintains files, which includes creating and maintaining confidential department/employee files; filing documents alphabetically, numerically, or by other prescribed methods.
- Composes a variety of standard and/or specialized correspondence, reports, documents, applications, forms, memos, and/or other applicable materials.
- May review and reconcile travel expenses; ensures compliance with travel policies.
- Collects and reviews data for accuracy and reasonableness.
- Calculates, accepts, and receipts non-routine payments.
- Interacts in a positive manner on internal and external requests.
- Maintain detailed records of department files.
- Assist in solving issues that may arise.
- May complete lower level administrative duties within area of assignment.
- Performs other duties of a similar nature or level.
SUPERVISORY RESPONSIBILITIES
This position does not require supervisory responsibilities. SUPPLEMENTAL INFORMATION
PHYSICAL REQUIREMENTS
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
- Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
WORK ENVIRONMENT
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and risk of electrical shock.
- The noise level in the work environment is usually moderate.
NOTE
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
