Description:
The Maintenance Clerk provides administrative and clerical support to the Maintenance Department by maintaining accurate records, coordinating communications, and ensuring the timely processing of maintenance-related documentation. This role plays a key part in supporting maintenance operations through effective organization, data management, and inventory control.
Requirements:
-
Enter, document, and maintain work orders within the maintenance management system.
-
Prepare and distribute daily reports, including start-up sheet updates and facility efficiency reports.
-
Monitor, document, and adjust spare parts inventory levels to ensure accurate stock records.
-
Process and submit documentation required for vendor and contractor invoicing and payment.
-
Maintain and update Preventive Maintenance (PM) schedules and records within the maintenance database.
-
Organize, file, and maintain maintenance records, equipment documentation, and departmental reports.
-
Track open, pending, and overdue work orders and communicate status updates to management as needed.
-
Assist in preparing reports related to maintenance performance metrics, equipment downtime, labor utilization, and maintenance costs.
-
Order, receive, and replenish office supplies and maintenance-related materials.
-
Provide general administrative support to the department, including data entry, document preparation, filing, copying, and recordkeeping.
-
Support maintenance personnel and management by ensuring accurate and timely documentation of maintenance activities.
Qualifications
-
High school diploma or GED required; additional administrative or technical training preferred.
-
Strong organizational, communication, and time-management skills.
-
Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
-
Experience working with computerized maintenance management systems (CMMS) preferred.
-
Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
