TITLE: Central Office Front Desk Receptionist/HR Assistant
REPORTS TO: Director of Human Resources
EMPLOYMENT STATUS: 12 months/year
8 hours/day
7:30 AM - 4:00 PM, Mon. - Fri.
Pay-Commensurate with experience
FAIR LABOR
STANDARDS ACT STATUS: Non-exempt
QUALIFICATIONS:
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Valid driver’s license.
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High school diploma.
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Must provide a valid criminal history background check.
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Must be accurate, efficient, and capable of handling detailed work assignments.
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Pleasant phone voice and etiquette
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Good health, high moral character, and a good attendance record.
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Proficiency in office procedures, computer skills and operation of office equipment.
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General knowledge of school and office procedures.
GENERAL DESCRIPTION:
The Central Office Front Desk Receptionist/HR Assistant is responsible for the day to day management of the Central Office front desk & assisting the Human Resources Team.
ESSENTIAL FUNCTIONS:
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Maintains respect at all times for confidential information.
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Performs, communicates and acts in a professional manner at all times.
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Processes orders for employee retirements and years of service pins.
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Answer all incoming calls and greet individuals arriving at the Central Office.
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To monitor and update corporation telecommunications greetings.
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Arranges all interviews for applicants and provides written schedules for files.
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Stuffing and mailing of all other bulk mailing, payroll and vendor checks, and/or informational flyers to employees and community.
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Collect, order, and distribute requests for the Central Office’s clerical supplies.
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Order supplies and maintain the workroom copier, fax machine, postage meter, etc.
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Distribute internal and external mail to Central Office staff.
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Maintain a volunteer background portal.
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Annually update the school corporation's phone list.
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Order end of year service pins, retiree gift, and Support Staff of the Year (SOY) Teacher of the Year (TOY) plaque.
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Assist with all filing as needed.
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After each Board Report: Update Safe Schools, Update Sick Bank Spreadsheet, Update Teacher License Check, Update Staff Email Lists, Post New Hires to Newsletter
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Support HR Director in posting and updating all applicant jobs on Nimble.
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ECA Reports
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Maintain active substitute teacher files including application, license, and other required information.
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Maintain records and process Student Field Observation limited background checks.
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Prepare calendar work schedules, calculating actual days worked by each job classification.
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Complete employment verifications, Workforce Development unemployment forms, and teaching verification of experience forms.
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Other duties as assigned by the Director of Human Resources and/or other administrators.
OTHER DUTIES AND RESPONSIBILITIES:
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Conducts other duties as assigned by the administration on a temporary or emergency basis to facilitate the operation processes of the School Corporation.
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Assists with preparation of materials for new employee orientation.
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Responsible for finding coverage for the front reception work area when absent.
TYPICAL PHYSICAL DEMANDS:
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Requires occasional lifting of boxes or other items weighing up to 50 pounds.
