Bob Stephens & Associates is a family-owned promotional products distributor that has operated in Lincoln since 1954. We are searching for a computer-savvy administrative assistant to handle a variety of tasks. As an Administrative Assistant, you will be the first point of contact for anyone calling in or walking through the doors, so you must have a positive and outgoing personality. You will be responsible for managing product inventory, shipments and deliveries as well as general office tasks to support the smooth operation of our office. You will utilize your skills in customer service, clerical administration, and organizational abilities to manage communications and maintain office organization.
This is not just a desk job and does require some physical work such as carrying boxes up/downstairs as well as delivering boxes to customers/vendors. You must have a clean driving record and be able to drive our company vehicle.
Some of your duties will include:
- Greet visitors, answer phone and email requests
- Assisting the sales team with product requests and orders
- Utilizing Sage Order Management software to create order acknowledgements, purchase orders and presentations
- Compiling product recommendations
- Placing and managing orders
- Assisting with outgoing shipments
- File and maintain documents and records in an organized manner
- Inventory management including monthly and quarterly inventory reports, as well as maintaining the showroom
- Delivering products to and picking products up from vendors and clients
- Other duties as assigned
We are proud to offer benefits like:
- Competitive pay
- Paid time off
- Health insurance coverage
- Retirement Benefits
Job Requirements:
- High attention to detail
- Organizational abilities
- Ability to multi-task
- Able to work under pressure to meet deadlines
- Experience with a multi-line phone system
- Friendly and outgoing personality
- International shipping experience (preferred)
- Clean driving record (offer of employment is contingent on a background check)
- Ability to lift/carry/deliver boxes as needed
- Problem solving skills
Please apply if you have:
- A strong work ethic
- A High School Diploma
- Experience in an office setting
- Proficiency in Microsoft Office Suite
- An ability to learn and adapt to changing technology
- An ability to be fluid and flexible
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Benefits:
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
Ability to Commute:
- Lincoln, NE 68508 (Required)
Ability to Relocate:
- Lincoln, NE 68508: Relocate before starting work (Required)
Work Location: In person
