Administrative Assistant
Location: Midland, Texas
Job Type: Full-Time
About Us
We are a growing oil & gas service company committed to providing safe, reliable, and high-quality services to our customers. We are seeking a motivated and organized Administrative Assistant to support our daily operations and help build efficient office processes as our company continues to grow.
Position Summary
The Administrative Assistant will be responsible for managing day-to-day office operations, maintaining accurate records, supporting accounting and billing functions, and providing administrative support to management. The ideal candidate is self-motivated, detail-oriented, highly organized, and comfortable working in a fast-paced environment.
Key Responsibilities:
● Manage daily administrative and office operations.
● Process customer invoices and assist with billing functions.
● Maintain accurate financial and office records using QuickBooks.
● Enter, organize, and analyze data using Microsoft Excel and other computer software.
● Answer phones, respond to emails, and provide professional customer service.
● Prepare reports, spreadsheets, and other business documents.
● Coordinate with field personnel, customers, and vendors.
● Assist with accounts payable and accounts receivable.
● Maintain filing systems and company records.
● Order office supplies and support general office needs.
● Perform other administrative duties as assigned.
Qualifications:
● Self-motivated with the ability to work independently.
● Strong organizational and time management skills.
● Excellent attention to detail and accuracy.
● Proficient in QuickBooks.
● Strong working knowledge of Microsoft Excel, Microsoft Office, and other computer systems.
● Excellent verbal and written communication skills.
● Ability to prioritize multiple tasks in a fast-paced environment.
● High school diploma or equivalent required; additional education is a plus.
Preferred Qualifications:
● Previous experience in the oil & gas or oilfield service industry.
● Experience with customer billing, invoicing, or accounting.
● Familiarity with payroll and basic bookkeeping practices.
● Experience supporting a small business or startup environment.
● Bilingual in English and Spanish.
What We Offer:
● Competitive pay based on experience
● Opportunities for growth and advancement
● Health insurance and benefits
● Supportive team environment and great company culture
If you are organized, dependable, and enjoy contributing to a growing company, we encourage you to apply and become part of our team.
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Work Location: In person
