<Job Overview>
We are seeking a motivated and detail-oriented Accounting Assistant to join our finance team. In this vital role, you will support the accounting department by performing essential financial tasks, ensuring accuracy, compliance, and efficiency across various accounting functions. You will report to our Fremont office, and you may start as part-time with potential growth to full-time, depending on experience. Your proactive approach and strong understanding of financial concepts will contribute significantly to maintaining our organization’s financial health and integrity. This position offers an exciting opportunity to develop your expertise in corporate accounting practices within a collaborative environment that values precision and growth.
<Responsibilities>
- Manage data entry tasks using NetSuite to ensure precise record-keeping
- Handle accounts receivable processes, ensuring timely and accurate processing of invoices, payments, and collections within payment terms
- Reconcile billing with the AutoTask ticketing system
- Reconcile AutoTask contracts monthly, close fixed contracts, and update payments received from customers
- Ensure we are placing accounts on hold that haven't paid as agreed
- Work with our sales department and consultants when accounts haven't paid as agreed
- Assist with payroll management using Paylocity and Workyard
- Assist with Prevailing Wage, to ensure accurate employee compensation processing, reconciliation of projects, and reporting to the Department of Industrial Relations
- Conduct balance sheet reconciliations and account analysis to verify data integrity and identify discrepancies
- Support month-end and year-end closing activities, including account reconciliations
<Skills>
- Experience in NetSuite is highly desirable
- Experience in QuickBooks is highly desirable
- Experience with expense reimbursements in systems like Paylocity or similar
- Experience with credit card reconciliation, Ramp experience is highly desirable
- Experience with payroll management systems like Paylocity and Workday, and any Prevailing Wage and DIR reporting, is highly desirable
- Experience with AutoTask is highly desirable
- Strong knowledge of accounting principles, including GAAP accounting practices
- Familiarity with accounts payable/receivable processes, account reconciliation techniques, and journal entry preparation
- Ability to perform data entry accurately
- Excellent math skills combined with strong attention to detail for account analysis and balance sheet reconciliation
- Ability to juggle numerous tasks
- Ability to work proficiently with minimal supervision
Join us as an Accounting Assistant, where your expertise will help uphold our commitment to financial accuracy while supporting our team’s growth. We value energetic professionals eager to contribute their skills in a fast-paced environment that promotes continuous learning. Your dedication will be instrumental in maintaining the integrity of our financial operations!
Job Type: Full-time
Pay: From $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- NetSuite: 3 years (Required)
- Prevailing Wage: 1 year (Preferred)
Location:
- Fremont, CA 94539 (Preferred)
Work Location: In person
