Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence.
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
- Handle incoming & outgoing calls and texts from office phone, and provide prompt customer support or transfer calls as needed.
- Maintain organized filing systems, perform data entry tasks & billing, and ensure accurate record keeping using tools like Microsoft Office and QuickBooks.
- Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff members.
- Support office management tasks such as ordering supplies, managing inventory, and overseeing general administrative functions.
- Provide clerical support including photocopying, faxing, mailing, and maintaining a clean, efficient workspace.
Skills
- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent computer literacy with the ability to quickly adapt to new software tools like QuickBooks and data entry platforms.
- Strong communication skills including phone etiquette
- Exceptional time management skills to prioritize tasks effectively in a fast-paced environment.
- Experience in customer service or customer support roles with a friendly and professional demeanor.
- Knowledge of office management procedures. Join us to be part of a dedicated team that values proactive problem-solving, clear communication, and a positive attitude! This role offers the chance to grow your administrative expertise while making a meaningful impact within our organization.
- Knowledge of Quickbooks software preferred but not required
Pay: $18.00 - $20.00 per hour
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative: 2 years (Preferred)
Work Location: In person
