Administrative Assistant
Starting Wage: $17.00 - $19.00 per hour, based on experience
Schedule: Full-time, Monday-Friday (First shift)
Position Overview:
We are seeking a reliable, detail-oriented Branch Administrative Assistant to support the day-to-day operations of our branch office. This position involves customer service, data entry, clerical support, light cleaning, and inventory management. The ideal candidate is organized, motivated, and able to juggle multiple responsibilities in a fast-paced environment.
Key Responsibilities:
Administrative & Office Support
Answer phones and route calls/messages accurately and promptly
Review employee and client paperwork for completeness and accuracy
Enter data for reports and employee time records
Maintain office and material inventory; order supplies as needed
Prepare weekly branch mailings and reports (Expense Reports, IMPAC Reports, DOT Logbooks/DVIRs, etc.)
Keep brochure racks stocked and organized
Track leads and enter into internal systems daily
Pin sold buildings on branch map
Facility & Equipment Support
Maintain clean and organized office space (weekly cleaning duties include dusting, mopping, vacuuming, restocking, and cleaning restrooms and windows)
Monitor outside appearance of the branch (litter, mowing, snow removal, etc.)
Ensure posted contact info for Branch Manager and Building Sales Specialists is current
Wash and clean company sales vehicles as needed
Inventory & Production
Sweep and organize inventory storage area
Confirm inventory levels match branch records (INV-15)
Coordinate inventory pick-ups as needed
Qualifications:
Previous administrative or customer service experience preferred
Proficiency in Microsoft Office Suite, especially Excel and Outlook
Strong organizational and communication skills
Ability to multitask and take initiative
High school diploma or equivalent required
Compensation & Benefits:
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Competitive hourly wage based on experience
Benefits (Health, dental, vision, life, 401(k) Retirement Plan, paid holidays, & PTO)
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Positive and supportive team culture
About the Company
Founded in 1978, Cleary Building Corp. is a family-owned, debt-free industry leader in post-frame manufacturing and construction.
- Headquartered in Verona, Wisconsin, with over 80 branch offices across 23 states
- Operates a smoke-free, drug-free workplace (pre-employment THC testing not required)
- Equal Opportunity Employer
