Play a Vital Role in Supporting Fire Prevention and Public Safety
As an employee of the City of La Mesa, duties will include working in conjunction with the joint power cooperative agreement known as Heartland Fire & Rescue (HFR). HFR oversees fire and rescue services for the Cities of El Cajon, La Mesa, and Lemon Grove. HFR is an ISO Class 1 fire department that serves a regional population of nearly 200,000 and receives approximately 34,000 annual calls for service across its eight stations. For more details about Heartland Fire & Rescue, please go to www.heartlandfire.org.
Position Duties and Priorities:
Under this agreement, the employee duties are assisting with revenue recovery support, maintaining fire prevention software and website content, processing records requests, organizing files, and ensuring clear, timely communication with staff, other city staff within Heartland Fire and Rescue, and the public. The Administrative Analyst I is a newly funded position and will report to the Fire Marshal. The position follows a 4/10 work schedule (four 10-hour days per week), helping support work-life balance. This is an excellent opportunity for a detail-oriented, tech-savvy professional who enjoys balancing analytical expertise with meaningful contributions to community safety.
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Revenue Recovery Support: Assist with the billing, invoicing and tracking of fire inspection fees, follow-ups, and receivables. Reconcile payment records and coordinate with respective Finance departments to ensure accurate revenue documentation.
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Fire Prevention Software & Website Management: Maintain and update division-related content with fire prevention databases (Streamline Inspections) or web platforms.
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Records Requests and Filing: Process public and internal requests for inspection reports, permits, and other fire safety records, consistent with the California Public Records Act.
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Communication and Coordination: Serve as primary administrative contact for internal staff, external stakeholders, and the public. Respond to inquiries, prepare communication materials, and schedule meetings as needed.
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Project Support: Support special projects such as data collection, analysis, or cross-department initiatives to improve division operations.
Ideal Candidate Profile: -
Detail oriented and highly organized, with strong analytical skills
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Proficient in Excel, able to use sorting, basic functions, and intermediate-level features
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Comfortable managing data, tracking revenue, and maintaining administrative systems
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Ability to quickly learn fire prevention software and website platforms
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Effective communicator
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Accurate and consistent in handling records and documentation
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Demonstrates discretion, professionalism, and a commitment to community safety
This is an excellent opportunity for the entry-level class in the Administrative Analyst series. Employees at this level work under general supervision, receiving instruction or assistance as new or unusual situations arise. This position is flexibly staffed, with growth opportunities to advance to the
Administrative Analyst II classification, based on demonstrated proficiency and discretion of higher level supervisory or management staff.
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to a Bachelors degree from an accredited college or university with major course work in a field appropriate to assigned area of responsibility that may include finance, business administration, public administration, human resources, criminal justice, or other research-intensive field.
Experience:
One year responsible administrative, analytical and/or budgetary experience including experience specific to area of assignment is desirable.
License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver's license.
Interested applicants must submit an online application (including supplemental questionnaire), resume and cover letter.
Candidates whose qualifications must closely meet the needs of HFR will be invited to participate in the examination process for this position. The examination process may consist of any or all of the following components: written exam, practical skills assessment, writing assignment, and appraisal interview. Eligible candidates will be notified when testing/interview dates have been established.
NOTE: Employment is contingent upon successful completion of a thorough pre-employment background investigation, Livescan, and employment verification.
Wednesday, September 3, 2025 5:30 P.M. - Recruitment Closes
Week of September 8, 2025 - Practical skills assessment (tentative)
Week of September 29, 2025 - Initial Interview Panel
- Please note, all dates and/or timeframes are subject to change.
The City of La Mesa is an Equal Opportunity and ADA compliant employer. All qualified candidates and veterans are welcome to apply.
