Position Type:
Basic Application - ESP/Basic Application - ESP
Date Posted:
8/14/2026
Location:
Aspen Peaks School District
Date Available:
07/01/2027
Senior Buyer Warehouse Manager
Starting Date: 07/01/2027
Open until filled
Salary: $77,840 - $123,260 (depending on experience)
Contract: 250 day contract
Contact Information:
Heath Mills
801-610-8041
[email protected]
Purpose Statement
The job of Senior Buyer Warehouse Manager is responsible for managing and supporting District purchasing, warehouse, and related operations; overseeing daily activities and specialized purchasing functions; providing information and support to District sites; and ensuring services and purchasing activities comply with established policies, procedures, budget requirements, and applicable regulations. The position achieves department objectives through planning, coordination, evaluation, implementation, and continuous improvement of purchasing and warehouse services. This job reports to Purchasing Director
ESSENTIAL Functions
~Manages warehouse operations, surplus operation, circulation and purchasing (e.g. orders, work orders and requisitions for supplies, equipment, conference requests, bids for potential commodities, supplies equipment and services, etc.) for the purpose of acquiring necessary resources to support district operation and supplying warehousing, delivery and circulation needs.
~Administers complex and large amount bidding process and contracts for vendor performance/compliance within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements.
~Assists auditors in providing requested information for the purpose of providing necessary documentation for completion of audit.
~Compiles data from a wide variety of sources (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues, ensuring compliance with Federal, State and District purchasing policies and procedures, and/or monitoring purchasing processes.
~Consults with Utah State Purchasing for the purpose of developing requirements and specifications for statewide bids, RFPs and/or contracts.
~Evaluates vendors for the purpose of determining their capability for performing to established specifications.
~Evaluates order and bid documentation (e.g. requisitions, change orders, bids, etc.) for the purpose of ensuring proper use of district funds in the acquisition of supplies, equipment and/or services.
~Issues purchase orders, etc. for the purpose of completing purchasing processes in accordance with established procedures.
~Maintains purchasing information, files and records (e.g. RFPs, purchase orders, vender files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
~Negotiates with vendors for the purpose of resolving purchasing issues and/or ensuring purchases are within state and district requirements/regulations.
~Oversees surplus storage and auction for the purpose of ensuring that discarded District materials are disposed of appropriately.
~Supervises and manages personnel and warehouse operations, including staffing, employee assignments, training, meetings, inventory, and delivery processes, to promote productivity, maintain efficient operations, and ensure compliance with established requirements.
~Prepares written materials and electronic financial information for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
~Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties.
~Processes purchasing-related information (e.g. bid documents, tabulations, requisitions, electronic procurement, product specifications, statements of work, performance terms, contracts, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
~Researches contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of ensuring compliance with budgetary guidelines.
~Responds to inquiries from a variety of internal and external sources for the purpose of providing information, direction and/or appropriate referrals.
~Supervises operations in the absence of the Director of Purchasing for the purpose of ensuring the continued operation of the department.
Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects; budgeting and financial management; and developing effective working relationships.
KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: personnel processes; pertinent codes, policies, regulations and/or laws; federal and state purchasing regulations; education codes; and budget management and accounting.
ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; working as part of a team; flexible to changing conditions; working with multiple projects; dealing with frequent interruptions and changing priorities; and maintaining confidentiality.
Responsibility
Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing a department; supervising the use of funds. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 45% sitting, 30% walking, 25% standing. This job is performed in a generally clean and healthy environment.
Experience: Job related experience within a specialized field is required in school district purchasing with three years preferred.
Education: Bachelors degree in job-related area with an emphasis in accounting or business preferred.
Equivalency: Required Testing . Pre-Employment Proficiency Test may be required Continuing Educ. / Training Annual District Training Maintains Certificates and/or Licenses FLSA Status Exempt
Clearances: Criminal Justice Fingerprint/Background Clearance
Certificates and Licenses
Certified Professional Public Buyer (CPPB) or certification through the Utah Division of Purchasing & Utah Chapter of NIGP Public Procurement Professional Certification (PPPC) preferred or other State/National Certification approved by the Purchasing Director. Valid Driver's License & Evidence of Insurability
