The Accounts Payable Clerk’s primary functions are to enter all vouchers and expenses as they are received into the correct expense account. They will maintain all records in a well organized fashion for easy audit trail as well as assist with vendor issues. . Other duties may include assisting with mailing of hard checks and depositing money into our bank account weekly.
Essential Job Functions:
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Maintains payable accounts by verifying and posting account transactions. Able to match invoices to purchase order and bill of laden by performing 3-way match of all PO’s and Load orders that are received. This will prep all invoices for payment when due
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Enter all general & administrative expenses directly into vendors’ accounts as applicable.
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Assist and run all check runs on a weekly basis. Work along side Asst. Controller and Sr. Accountant to ensure all vendors are paid appropriately.
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Maintains historical records by filing documents and adhering/creating a new filing system.
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Verifies vendor accounts by reconciling monthly statements and related transactions
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Assist in other duties such as mailing of hard checks and depositing money in the bank
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Work with other departments as needed to rectify vendor issues
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Protects organization’s value by keeping all accounting and customer information/data safe and confidential.
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High School Diploma or equivalent.
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1 – 3 years of financial/accounting and administrative experience is preferred.
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Working knowledge of Word, Excel, and accounting software.
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Ability to maintain a high level of accuracy and speed in preparing and entering financial information
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Ability to maintain confidentiality concerning financial files
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Ability to meet daily, weekly and month-end deadlines
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Computer skills including the ability to operate computerized accounting, spreadsheet, and word processing programs, and email at a highly proficient level
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Analytical and problem solving skills
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Oral and Written communication skills
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Ability to multi-task
