Baird Holm LLP is growing! We are seeking to hire a dynamic tech-savvy Legal Assistant with a minimum of 2+ years of litigation legal support experience to work with our top-notch attorneys. Bring your technical skills and knowledge to Baird Holm and let us help you get to the next level!
As a Firm, we are constantly evolving to continue to provide world-class, exceptional support to our internal and external clients. This endeavor requires a high degree of technical proficiency, attention to detail, excellent communication skills (including grammar, spelling and writing skills), and a team centric mindset. In return, we offer a comprehensive benefits package, a career growth environment, relaxed business attire, free garage parking, and flexibility for work/life balance.
Baird Holm's commitment to attracting, retaining, and promoting a diverse work force is not only integral to the legal work of the Firm, but also to serving the interests of a wide-ranging client base.
ESSENTIAL DUTIES / RESPONSIBILITIES:
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Provides document production services in accordance with the requirements of attorneys, paralegals and Firm practice area procedures.
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Proofreads all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact.
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Creates and assembles documents and materials for client and other presentations.
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Maintains current knowledge about processes utilized in supported practice area(s).
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Files documents electronically with the courts.
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Performs document delivery services as requested.
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Performs routine filing into client/matter and other files (physical or electronic), keeps files up to date at all times, and retrieves closed files when requested.
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Performs ongoing maintenance and management of attorney contacts in ContactEase (CRM), enters new contacts, assists with compiling mailing lists for distribution of communications.
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Makes travel arrangements and manages registration and payment for attorney attendance at conferences.
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Processes expense reimbursements.
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Reviews and releases attorney time into Aderant for invoicing.
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Copies, scans and faxes documents as directed.
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Schedules use of conference rooms as requested by attorney(s). May order meals, assists with set up, clean up and organization for client and Firm meetings as requested by attorneys.
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Communicates with clients of Firm and others as requested or in attorney's absence.
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Acts as administrative liaison to other Firm departments on behalf of assigned attorneys (i.e. maintaining survey info, CLE information, list of clients and concepts, client billing information, etc.)
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Assists other legal assistants in document production and other work as requested.
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Performs other duties and special projects as assigned.
REQUIREMENTS:
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Proficiency in MS Office suite
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Ability and willingness to learn other software programs used by the Firm.
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Outstanding communication and listening skills.
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Excellent command of grammar, spelling and sentence structure.
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Ability to prioritize in a multi-tasking environment.
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High degree of accuracy and ability to maintain confidentiality at all times.
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Ability to take direction.
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Ability to work independently and in a team environment as needed.
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High school diploma required, college experience preferred.
BENEFITS INCLUDE:
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Medical Insurance
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Dental Insurance
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Vision Insurance
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Disability Insurance
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Life Insurance
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Employee assistance program
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Mental Wellness Benefits
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Flexible spending account
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Health savings account
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Paid time off
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Paid Parental leave
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Referral program
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401k Retirement plan
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Profit Sharing
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Free Garage parking
