Construction Accounts Payable Specialist
Position Summary
The Construction Accounts Payable Specialist is responsible for managing the financial lifecycle of Purchase Orders through invoice processing for construction projects, ensuring timely and accurate tracking of Purchase orders and processing of invoices, subcontractor billings, and expense reporting. This position works closely with Purchasing, project managers, vendors, subcontractors, and the Construction and Accounting teams to maintain accurate financial records and support project cost control.
Key Responsibilities
- Monitor, track, and verify Purchase Order lifecycle from issuance to closeout.
- Process vendor, supplier, and subcontractor invoices accurately and timely;
- Match purchase orders, receiving documents, and invoices
- Review invoices for proper coding, approvals, and compliance with company policies.
- Serve as the primary Accounts Payable contact for vendors regarding invoice status and payment inquiries; resolve invoice discrepancies and billing issues in a timely manner.
- Maintain vendor records in an organized manner, including W-9 forms, certificates of insurance, and agreements.
- Manage lien waiver process with all vendors, suppliers and subcontractors.
- Monitor subcontractor compliance documentation before releasing payments.
- Assist with job cost coding and allocation of expenses to construction projects.
- Coordinate with project managers to resolve invoice questions and payment issues.
- Generate reports related to Purchase Order status and weekly financials.
- Develop and maintain professional relationships and respond to vendor inquiries professionally and promptly.
- Assist with audits by providing requested financial documentation.
- Ensure compliance with company policies, accounting standards, and applicable tax regulations.
Required Qualifications
- Associate's degree in Accounting, Finance, or related field preferred; equivalent experience considered.
- 2+ years of accounts payable experience, preferably in the construction industry.
- Working knowledge of construction accounting principles, job costing, and subcontractor payments.
- Working knowledge of Purchase Order processing and lien waivers.
- Proficiency in QuickBooks, Microsoft Excel, Outlook, and other Microsoft Office applications.
- Strong attention to detail and organizational skills.
- Excellent communication and problem-solving abilities.
- Ability to prioritize multiple deadlines in a fast-paced environment.
Preferred Qualifications
- Experience processing high-volume invoices.
- Familiarity with lien waivers, retainage, and AIA billing.
- Experience with document management and electronic invoice workflows.
Key Skills
- Accounts Payable
- Construction Accounting
- Job Costing
- Invoice Processing
- Vendor Management
- Purchase Order Matching
- General Ledger Coding
- Account Reconciliation
- Microsoft Excel
- ERP Accounting Systems
- Time Management
- Organizational Skills
- Attention to Detail
- Customer Service
- Problem Solving
Physical Requirements
- Ability to sit for extended periods while working at a computer.
- Ability to perform repetitive keyboard and data entry tasks.
Work Environment
- Office environment with frequent interaction with project managers, vendors, subcontractors, and accounting personnel.
- Standard business hours, M-F 8am-5pm
Pay: $15.00 - $18.00 per hour
Work Location: In person
