About the Role:
As a CBRE Sr. Facilities Coordinator, you’ll be thededicated onsite partner for one of our Life Sciences clients, working directlywithin their environment to support critical operations. This highly visiblerole puts you at the center of the action - managing day-to-day facilityactivities, coordinating complex work orders, and supporting multiple programsthat are essential to a regulated, fast-moving Life Sciences setting.
You’ll collaborate closely with clients, vendors, and contractors to drive workforward efficiently and compliantly, while also supporting financialresponsibilities such as tracking costs, assisting with budgets, and ensuringservices are delivered accurately and on time.
As part of our Facilities Management team, you’ll have theopportunity to make a meaningful impact, build strong client relationships, andcontribute to an environment where precision, responsiveness, and serviceexcellence truly matter. If you thrive onsite, enjoy ownership, and want a rolewith variety and visibility, this is an exciting opportunity to grow yourcareer.
What You’ll Do:
Serve as the primary communication link between the client andvarious vendors, responding promptly to inquiries and ensuring timely, high‑qualityservice delivery.
Schedule and coordinate repairs with vendors or techniciansbased on work order requests.
Manage the vendor invoice process, including receipt,verification, issue resolution, and coordination with finance for timelypayment.
Analyze data from work order reports to assess vendorperformance, completion timelines, and overall progress.
Provide front desk coverage during the Experience ServiceCoordinator’s PTO and daily lunch periods by greeting and logging visitors andanswering calls.
Maintain accurate documentation, including work orders,proposals, department files, and vendor‑submitted paperwork.
Coordinate office and parking space allocations to supportbusiness needs.
Prepare and deliver presentations to internal departmentsand large groups of employees.
Identify and resolve both routine and non‑routine issueswithin the work area independently, using established procedures.
Evaluate options and select appropriate solutions frompredefined guidelines.
Contribute to team success through the accuracy, quality,and timeliness of services and information provided.
Follow standardized processes while receiving moderatesupervision and guidance as needed.
Track and monitor project‑related costs, ensuring accuratefinancial records and alignment with budget expectations.
What You’ll Need:
High SchoolDiploma or GED with 2-5 years of job‑related experience.
Experience usinga Computerized Maintenance Management System (CMMS) is required. SAP preferred.
Basic financialexperience, including tracking costs, reviewing invoices, or supporting budget‑relatedtasks.
Ability to followstandard work routines and procedures.
Strong communication skills for sharing clear, accurate information.
Working knowledgeof Microsoft Office applications (Word, Excel, Outlook, etc.).
Strongorganizational skills with an inquisitive, problem‑solving mindset.
Basic mathskills, including calculating percentages, discounts, and markups.
Applicants must be authorized towork in the United States without the need for visa sponsorship now or in thefuture.
Why CBRE?
Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.
California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Sr. Facilities Coordinator position is $33.00 hourly and the maximum salary for the Sr. Facilities Coordinator is $36.54 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at
[email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
