Job Summary
Cordes Trenching 1, Inc., a well-established utility contracting company,
is seeking an experienced, highly organized Executive Administrative Assistant to join our team! This role is vital in supporting our office staff and ensuring the smooth operations of our company. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will manage a variety of administrative tasks, coordinate schedules, handle correspondence, and provide exceptional customer service to internal teams and external clients. Your expertise in office management, multitasking, and technology will help foster an efficient and welcoming environment where everyone can thrive.
Job Description:
$22-25 per hour; pay based on experience and qualifications
Monday-Friday 8am-4pm, some flexibility may be available, Full-time 35-40 hours
Fully company-paid medical insurance, PTO and other benefits (paid holidays, etc) available
Casual and friendly office environment with comfortable amenities
Responsibilities:
- Manages calendars, coordinates schedules, guides projects along
- Ensures that projects are guided through the steps of progression, following up with others and ensuring that important steps are not missed.
- Communicates with a high-level of professionalism within and outside the organization
- Composes Email and other written correspondence with proper grammar, punctuation and spelling
- Exercises initiative, independent judgment and discretion in all office matters
- Prepare quotes and job files; generating maps, printing documents, readying files
- Answering phones and scheduling
- Data entry, record keeping and document creation
- Simple invoicing using a software program
- Filing and organization projects
- Light cleaning tasks
- Other General office tasks
- Performs other duties as required/assigned by manager
Knowledge, Skills and Abilities Required:
To be considered for this position, those applying should have:
- Education: Bachelor’s degree desired. Associates Degree with equivalent experience of 3+ years of experience in an office environment.
- Strong Project Management skills.
- The ability to self-start, prioritize and follow a task to completion.
- Hold a high degree of accuracy and have strong organizational skills.
- Be able to work independently and possess strong critical thinking skills.
- Must have excellent written and verbal communication skills.
- Have polite phone manner.
- Must be proficient in Microsoft Word and Excel.
- Proficient in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
- Have experience with creating invoices.
- Must have reliable transportation and show up at agreed upon times.
- This position requires the physical ability to perform routine office tasks, including bending, reaching, standing, stooping, and lifting or moving items up to 25 lbs as needed.
- Any office experience in construction or utility industries is helpful, but not necessary for the role, as this position will assist the office staff.
Pay: $22.00 - $25.00 per hour
Benefits:
- Health insurance
- Paid time off
Education:
Work Location: In person
