United Mechanical is seeking a highly organized and detail-oriented Accounts Payable Specialist to support our accounting operations. The ideal candidate will be responsible for processing invoices, maintaining accurate financial records, reconciling vendor accounts, and supporting Accounts Payable (AP) workflows in a fast-paced construction environment.
Responsibilities
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Process construction and overhead invoices accurately and timely.
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Manage AvidXchange inbox, invoice routing, batching, and payments.
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Review invoice coding, approvals, and supporting documentation.
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Reconcile vendor statements and AP aging reports.
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Support month-end close and AP reconciliations.
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Respond to vendor and internal inquiries regarding invoices and payments.
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Coordinate with Purchasing and Project Managers to resolve discrepancies.
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Maintain organized and audit-ready AP records.
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Assist with process improvements and system-related AP tasks as needed.
Minimum Qualifications
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3 years of Accounts Payable experience.
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Construction industry experience preferred.
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Strong attention to detail and organizational skills.
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Ability to prioritize and meet deadlines in a fast-paced environment.
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Strong communication and problem-solving skills.
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Knowledge of basic accounting principles and job costing.
Skills
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Experience with AvidXchange, Concur, Sage 300, Sage Intacct, and BuildOps.
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Experience with AP automation and Enterprise Resource Planning (ERP) systems.
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Intermediate Microsoft Excel skills.
United Mechanical is an Equal Opportunity Employer and embraces diversity in our employee population. We provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.
