Overview
Tecolote Research, Inc. is seeking a talented, self-driven individual for a position as an Executive Admin supporting our SYD 84 Management Operations organization (S1/S6/S7). This organization is focused on taking care of SYD 84 Military and Civilian Personnel and may also provide support to SYD 810 and SBST PAE personnel in Chantilly, VA.
Responsibilities
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The successful candidate will need an independent work ethic, strong verbal and written communication skills, strong organizational skills, the ability to multi-task, and possess a sharp attention to detail.
Duties include:
Executive Support Services: prepare reports, papers, and briefings; maintain appointment calendars and conference room schedules; provide responses to routine queries; act as Travel Clerk and perform DTS functions; assist in coordinating, consolidating, distributing and monitoring suspenses; and provide inputs and recommendations regarding administrative and office management processes and procedures.
Division Suspense Support: assess, integrate, track, and coordinate information with external organizations; implement and maintain Division-approved processes to receive, disseminate, coordinate, track, and respond to external tasks; integrate all response materials and evaluate for completeness; and coordinate final package with Division leadership to ensure they are sufficiently informed regarding the purpose, issues addressed, and responses provided to resolve any questions or issues raised.
Meeting support: assisting in obtaining and processing information flow; providing guidance and recommendations to organizational personnel for obtaining, processing, and managing information; collecting and consolidating briefing charts for Weekly Staff Meeting; providing administrative services support to the front office; and maintaining action items, internal point papers, and briefings.
Skills Required
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Minimum 10 years of relevant DoD executive admin experience
Proficient in the use of MS office applications (Word, Excel, PowerPoint, Outlook), MS Teams, Task Management Tool (TMT), and Defense Travel System (DTS)
Excellent verbal and written communication skills, and strong attention to detail
Familiarity with DoD acquisition policies and processes
Senior-level government office administration experience is desirable
Knowledge of LiveLink and Sharepoint is desired
Applicant must be able to work in a team environment
Bachelor’s degree, required
Active Secret security clearance, required
US Citizenship, required
Salary Range: $75,000 – $100,000 /Year, DOE
Education
High school diploma required.
Full-Time
Security Clearance
groups
Senior-Level
business
On-site
Benefits
We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes:
Health & Welfare
Company Paid
Major Medical Insurance for employees and family members
Dental Insurance for employees and family members
Vision Insurance for employees (employee-paid for family members)
Group Life Insurance
Accidental Death and Dismemberment Insurance
Travel Accident Insurance
Long-Term Disability
Voluntary
Short-Term Disability
Supplemental Life Insurance
Flexible Spending Account (pre-tax deferrals for health care expenses)
Retirement
Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan. One-year entry waiting period and 5-year vesting. Core Funds available and a self-directed brokerage account option.
Employee Stock Ownership Plan - 100% Company funded discretionary contribution. 100% vested after one-year entry waiting period.
Time Off
Tecolote’s generous paid time off benefits give employees the flexibility they need to relax, recharge and take care of the unexpected.
Annual Leave
Bereavement Leave
Holidays
Jury Duty/Witness Leave
Military Leave
Sick Leave
Location
Los Angeles Operations
2120 East Grand Avenue, Suite 200
El Segundo, California 90245
(310) 640-4700
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Submit Resume
Tracking Number: 106-26-19
