Purchasing Coordinator
Schedule: Full-Time
The Purchasing Coordinator is responsible for sourcing, ordering, and tracking materials and supplies to support daily operations. This role also includes administrative and logistics support such as handling mail across multiple facilities, document management, and processing deposits. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Why Join Our Team
Competitive pay with opportunities for growth
Flexible scheduling options
Supportive leadership and team-oriented culture
Meaningful role with direct patient impact
Training and advancement opportunities
Key Responsibilities
Purchasing & Procurement
Process purchase orders and track order status to ensure timely delivery
Communicate with vendors regarding pricing, availability, and order updates
Maintain accurate records of purchases, invoices, and contracts
Assist in sourcing new suppliers and obtaining quotes
Monitor inventory levels and coordinate reordering as needed
Resolve issues related to shipments, discrepancies, or billing
Administrative Support
Provide general administrative assistance to the team (filing, data entry, document management)
Assist with scheduling meetings and maintaining calendars
Support office operations, including supplies management
Pick up mail from multiple facilities across the Austin area on a scheduled basis
Sort and distribute mail to appropriate departments or personnel
Scan and electronically file documents in the appropriate systems
Maintain organized digital and physical records
Prepare and make bank deposits as needed
Ensure proper documentation and tracking of deposits
Qualifications
- Education: Associate’s or Bachelor’s degree in Business, Supply Chain, or related field (preferred)
- Licenses/Certification: BLS
- Experience: One to three years of purchasing, procurement, or administrative experience.
Knowledge/Skills/Abilities:
Excellent oral and written communication and interpersonal skills.
Strong organizational and multitasking skills
Proficiency in Microsoft Office (Excel, Word, Outlook)
Excellent communication and problem-solving abilities
Attention to detail and ability to meet deadlines
