FAYETTE COUNTY PUBLIC SCHOOLS
Bookkeeper A, Finance
Position Description
The Fayette County Public School System does not discriminate on the basis of race, color, religion, sex, national origin, age or
disability in any of its employment practices, educational programs, services or activities.
WORK LOCATION: Finance Department FLSA STATUS: N o n - E xempt
REPORTS TO: Finance Manager WORK CALENDAR: 2 4 0 Days
8 Hr/Day
SALARY SCHEDULE: Classified Salary Schedule APPROVED (Board):
PAY GRADE: 4080 REVISED: November 2023;
September 2023;
September 2022;
November 2018; July
2018; February 2018
SUMMARY: Under the direction of department administrators/supervisors, maintains records of financial transactions;
applies principles of accounting to analyze financial information; facilitates the implementation of accounting controls; and
ensures compliance with school district and department policies and procedures.
ESSENTIAL FUNCTIONS:
1. Demonstrate prompt and regular attendance
2. Enter invoices for payment
3. Post and run checks and EFT’s weekly
4. Scan invoices into software as back-up
5. Serve as a backup to Bookkeeper B
6. Manage Kroger/Publix invoices and statements
7. Prepare and review reimbursements for payment
8. Check invoices for receiving proper account coding and accuracy before payment
9. Maintain assigned schools outstanding invoice spreadsheet
10. Clear up back orders, double shipments, returns and other issues with invoices
11. Work with assigned schools in solving problems with invoices and vendors
12. Convert expense claims for payment
13. Maintain vendor statements
14. Process Ricoh billings for assigned schools/departments
15. Process timesheets for security, EMTs, and traffic
16. Perform other duties as assigned and allowable by intended program
REQUIRED QUALIFICATIONS:
High school diploma or state approved high school equivalent
Evidence of basic bookkeeping knowledge, skills and abilities
Proficiency in use of general administrative computer applications including but not limited to the Microsoft Office Suite and
Excel
Ability to manage multiple tasks simultaneously
Excellent oral and written communication and interpersonal skills
2023
