Administrative Assistant at Walden Interiors
About Walden Interiors:
Walden Interiors, an established 17-year-old interior design firm, is expanding to capture a
larger market share, foster new relationships, and develop a design-build department. This
role is an exciting opportunity to join Walden Interiors in a growth phase, with potential for
career advancement to Office Coordinator.
Position Overview:
The Administrative Assistant will play a vital role in supporting various aspects of a local
Interior Design business, including client relations, project management, logistics, and design
documentation. This position requires a well-rounded individual with an eagerness to learn
and support both administrative and design-focused tasks, making it ideal for someone
looking to build a career in interior design.
Key Responsibilities:
Administrative Support
- Organize and maintain design project files on platforms like MyDoma and Google Drive,
including client information, meeting notes, photos, and presentation packages.
client, vendor, and partner information current in CRM tools (e.g., Active Campaign).
Communicate professionally with clients and vendors via email, text, and phone, managing
project details, tracking orders, and maintaining strong relationships.
- Order and manage design samples, tracking stock, pricing, and lead times.
Coordinate sample pick-ups/drop-oQs and deliveries.
- Track new business leads and handle follow-ups to support growth initiatives.
Sales & Business Development
- Training & Development: Train on the CardoneU sales platform, learning cold-call
scripts and objection handling.
- Business Development: Identify potential collaborators (e.g., contractors, architects)
and engage with strategic partners for potential media and marketing opportunities.
Cultivate relationships with complementary businesses locally and nationally, setting up
discovery calls and consultations as appropriate.
Marketing & Content Creation
- On-Site Photoshoots: Coordinate photoshoots with professional photographers tocapture completed projects.
- Content Creation: Develop behind-the-scenes videos, client interviews, and showcase
the design process, providing a window into Walden Interiors' creative approach.
Design Project Support
- Design Assistance: Assist in sourcing products, and confirming product specifications
(measurements, colors, sizes, styles).
- Coordinate with vendors on pricing, stock, alternatives, and lead times
Coordinate with Trades - send information and create project schedule times
- Sample Library Management: Organize and maintain a comprehensive sample library,
ensuring client files are kept up-to-date both physically and digitally.
Requirements:
- Own a computer and reliable vehicle for travel to the city, local showrooms, on-site client
meetings, and events.
- Flexible schedule to accommodate occasional weekends and evening work.
Strong organizational and communication skills, with a professional demeanor and a
passion for design.
Compensation:
$20/hour for 40 hours per week This role offers a pathway to career growth, with the
chance to grow as Walden Interiors continues to expand its footprint. Join us to be part of
a creative, growing team!
Pay: $20.00 - $25.00 per hour
Benefits:
- Employee discount
- Paid time off
Work Location: In person
