Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to support daily administrative functions. Manage service technicians, schedule service calls, and assist with various clerical tasks. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.
Duties
- Manage multi-line phone systems, answer inquiries, direct calls efficiently, and take detailed messages when necessary
- Perform data entry and maintain accurate records using computer literacy tools such as Microsoft, Sage. and and HVAC service program, schedule inspections and manage construction projects.
- Organize files, process paperwork, and ensure proper filing systems are maintained for easy retrieval of documents
- Assist with calendar management and scheduling appointments or meetings for staff members
- Some bookkeeping skills including invoicing and expense tracking
- Provide general office management support by handling supplies inventory, proofreading documents, and supporting administrative projects
Skills
- Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook) and Sage, and HVAC service program
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Proven clerical experience with a focus on data entry, filing, and document proofreading
- Exceptional customer service skills with professional phone etiquette and the ability to handle multi-line phone systems confidently
- Experience in office management or administrative support roles within a professional environment
Join us in creating a positive work environment in a family owned business where your organizational talents can shine! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting a collaborative team. We value energetic professionals who are committed to delivering outstanding service every day.
Pay: $16.00 - $20.00 per hour
Benefits:
- Flexible schedule
- Health insurance
- Retirement plan
Work Location: In person
