Employer: DMC
Date Posted: Jul 9th, 2026
Department: Accounting and Finance
Overview
As our Accounts Payable Specialist, you'll support the accounts payable function by accurately processing invoices, expense reports, and vendor payments in a timely manner. You'll work closely with the AP Manager, stepping in as backup and helping keep day-to-day AP operations running smoothly — including supporting the team as new automation tools are introduced.
Description
- Process invoices and check requests for payment, ensuring proper approval and correct G/L coding
- Process expense reports in compliance with our travel and entertainment (T&E) policy
- Prepare and process vendor payments via check, ACH, and wire transfer; maintain control of check stock
- Report daily cash activity and requirements
- Respond to vendor and internal inquiries on invoice/payment status; research and resolve discrepancies
- Reconcile vendor statements to the AP subledger
- Collect and maintain vendor W-9 forms; support year-end 1099 reporting and filing
- Maintain organized, audit-ready AP files
- Serve as backup for mailroom operations — sorting/distributing mail and packages, and handling postage, shipping, and receiving during staff absences
- Support AP automation initiatives: testing AI-assisted invoicing tools, documenting current workflows, flagging automation opportunities, and recommending process improvements
- Act as backup to the AP Manager, maintaining working knowledge of all areas of accounts payable
Qualifications
- High school diploma or equivalent
- 4-8 years of accounts payable experience
- Proficiency in Microsoft Word and Excel
- Experience with Oracle a plus
- Strong reconciliation skills and attention to detail
- Clear, professional communication with vendors and internal teams
- Ability to adapt to changing processes and technology, including AP automation tools
- Strong self-management and time-management skills; comfortable managing multiple priorities and deadlines
