Job Overview
We are seeking a customer focused and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative tasks run smoothly and efficiently. Your energetic approach and attention to detail will support our team’s productivity, enhance client communication, and maintain a welcoming front desk environment. If you thrive in a fast-paced setting, possess excellent computer skills, and enjoy helping others, this is the perfect opportunity to grow your career while making a meaningful impact.
Responsibilities
- Manage front desk operations, greeting visitors and directing phone calls with professionalism and courtesy using multi-line phone systems.
- Perform data entry and maintain accurate records using spreadsheets, word processing, and productivity software such as Microsoft Office.
- Organize and file documents systematically, ensuring easy retrieval and compliance with company policies.
- Assist with calendar management, scheduling appointments, meetings, and coordinating events for team members or clients.
- Handle correspondence via email, phone communication, and written documents with clarity and professionalism.
- Support office management tasks including supply ordering, inventory tracking, maintaining office equipment, and quoting residential jobs .
- Provide exceptional customer service by addressing inquiries promptly and supporting client communication efforts.
- Proofread documents for accuracy, formatting consistency, and grammatical correctness to ensure high-quality output.
- Maintain confidentiality of sensitive information while supporting various administrative functions efficiently.
Experience
- Prior office experience or administrative support roles demonstrating strong organizational skills and multitasking ability.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and data entry processes.
- Experience using QuickBooks or other accounting software is a plus but not required.
- Excellent phone etiquette skills with experience managing multi-line phone systems.
- Experience in the glazing industry is a plus.
- Demonstrated ability to manage calendars, schedule appointments, and handle time-sensitive tasks efficiently.
- Strong clerical skills including filing, proofreading, typing accuracy, and document management.
Join us in creating an organized, welcoming environment where your skills will make a difference! This paid position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant team dedicated to excellence in service delivery.
Pay: $18.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Education:
- High school or equivalent (Required)
Ability to Commute:
- Washington, UT 84780 (Required)
Work Location: In person
