Position Summary:
We are seeking an Administrative Assistant to support our senior leadership, HR, and clinical teams. The Administrative Assistant will manage executive correspondence, schedule meetings, and assist with recruiting and new hire onboarding. Additionally, they will ensure compliance by tracking employee training and records while supporting workplace culture through employee engagement and recognition initiatives.
Posted Salary Range: USD $15.00 - USD $17.00 /Hr. Wage Commensuration: The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skill sets, experience, education and training, licensure and certifications, and other business and organizational needs. Duties & Responsibilities:
Executive & Administrative Support
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Communication & Correspondence: Manage daily administrative communications, including phones, messages for senior leadership, mail/shipping (USPS, UPS, FedEx), and staff contact lists.
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Meeting & Calendar Coordination: Schedule and prepare for meetings (Outlook/Teams), including agendas, minutes, catering, room scheduling, and high-level board or committee events.
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Visitor & Vendor Relations: Coordinate visitor/interview logs for receptionists, track Medical Director timesheets, and handle physician check distribution.
HR & Recruitment Support
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Talent Acquisition: Review applications in iCIMS daily, screen candidates, and schedule interviews based on hiring manager criteria.
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Onboarding & Orientation: Assist with New Hire Orientation prep, track required nursing competency packets, and create new hire badges.
Compliance, Education & Records Management
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Training & Certification Tracking: Monitor employee education, cultural competency requirements, and skills completion; update Relias and coordinate external certificates.
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Compliance & Records Safeguarding: Maintain secure, confidential, and compliant employee education files, hospital licensure binders, and staffing agreements.
Culture & Employee Engagement
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Engagement & Recognition: Plan employee appreciation initiatives (birthdays, tenure, Hospital Week), create monthly culture postings, and participate in Employee Engagement meetings.
Qualifications & Requirements:
- High School Diploma or equivalent GED required; Bachelor’s degree in Business/Healthcare Administration or Human Resources preferred
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Previous experience in HR/administrative role or equivalent preferred
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Must have a reliable source of transportation
Benefits:
All of our employees are valued and receive a competitive wage; full time team members are also offered a comprehensive benefit package which includes:
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Medical, Dental, Vision, Life and Disability Insurance
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Flexible Spending Accounts
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Tuition Reimbursement & Loan Repayment Programs
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PerkSpot - Local Deals and Weekly Perks Program
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401(k)
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Vacation/Holiday/Sick Pay Plan
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Pet Insurance Discount
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DailyPay option available! Get your pay, when you need it
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Purchasing Power - online purchase/payroll deduction
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Tickets at Work - entertainment ticket discounts
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Employee Assistance Plan - easy-to-use services to help with everyday challenges of life (available for all employees and their families)
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Helping Friends Foundation - our employees hardship/crisis fund
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Auto and Home Insurance - employee discount available & payroll deduction
EOE Statement:
Drug Free, Smoke-Free work place. Equal Opportunity Employer, including disability/vets
