Job Title: JP Deputy Court Clerk I / II - Taft
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Department: Justice of the Peace Pct 8
Pay Grade: 103 / 104
FLSA Status: Non-Exempt
JOB SUMMARY
The JP Deputy Court Clerk is responsible for assisting the Justice of the Peace by overseeing office operations and workflow and handling a variety of clerical, coordinating, and bookkeeping functions.
ESSENTIAL JOB FUNCTIONS:
- Greets the general public and answers telephone calls;
- Assists with filing procedures and/or refers citizens to judge, proper agency, or proper court;
- Enters all tickets, hot checks, juvenile complaints, mental health commitments, inquest information and autopsy results, administrative hearings, civil small claims, and forcible detained actions in the county system or docket;
- Assigns numbers to each case, makes files, and files in proper folders;
- Prepares warrants, subpoenas, summonses, citations, abstract judgements, executions, sequestrations, garnishments, capias pro fine, and makeup judgements for signature;
- Makes entry of all documents issues in each case onto docket sheet and makes covers and files for each;
- Collects all fees and fines and filing fees in proper ledger for all agencies who file in this precinct;
- Issues receipts for all fines and/or fees and posts onto corresponding docket sheets and files;
- Makes reports of all fines and fees collected by the County;
- Prepares and mails monthly statistical reports to Judicial Council of all cases filed, dismissed, disposed of civil and small claims, etc.;
- Prepares and makes bank deposits;
- Schedules cases for hearings and/or trials. Notifies all parties of hearing/trial data, either in person or by mail, including the attorney(s) representing the plaintiff or defendant. Makes copies of citations for attorneys;
- Resets cases for trial depending on documents filed;
- Keeps inventory of all supplies and notifies department head of any shortages;
- Sends warrants, summonses, capias, etc. to proper agency for execution;
- Makes docket entries based on statuses of cases;
- Receives and stamps dates on all incoming mail;
- Makes certifications on records for judge to sign;
- Prepares correspondence at judge’s request;
- Schedules wedding appointments, prepares certificates, and forwards marriage licenses to County Clerk for recording;
- Transfers files when disposed of storage boxes and returns items to file or storage;
- Accepts appeals on all cases when properly applied for. Makes transcripts and copies of all documents before sending to County Clerks;
- Prepares bank deposits on a daily and timely basis as mandated by the Auditor’s Office; and
- Performs other assigned duties.
MINIMUM REQUIREMENTS TO PERFORM WORK:
- High school diploma or equivalent;
- One (1) year of related work experience;
- Or equivalent training, education, and/or experience.
- Valid State of Texas Driver’s License.
ADDITIONAL REQUIREMENTS:
- Must submit to and pass a pre-employment drug test and physical standard exam as described personnel handbook; and
- Must provide reliable transportation when a county vehicle is not available to perform job duties.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of effectively processing a successful work environment;
- Knowledge of municipal recordkeeping and legal terminology;
- Knowledge of county ordinances, policies, and procedures;
- Knowledge of modern office practices and procedures;
- Knowledge of Microsoft Office (Word, Excel, PowerPoint, and other similar or job-related programs);
- Skill in customer service;
- Skill in planning and organizing work;
- Skill in interpersonal relations;
- Skill in verbal and written communication;
- Skill in the use of small office equipment, including copy machines or multi-line telephone systems;
- Skill in using computers for data entry, word processing, and/or accounting purposes;
- Ability to read and understand law books, legal documents, accounting manuals, and monthly reports;
- Ability to calculate numbers in order to balance accounts and figure court costs and fines;
- Ability to organize and communicate effectively;
- Ability to work independently with minimal supervision; and
- Ability to establish and maintain effective working relationships and communicate effectively with other employees and the general public.
PHYSICAL DEMANDS:
Work requires no unusual demand for physical effort.
WORK ENVIRONMENT:
Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe workplace practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations, and traffic signals when driving.
Full-Time Regular Position
Base Salary Clerk I : $2,848.50 Monthly
Base Salary Clerk II : $2,990.92 Monthly
Deadline for Applications: Open Until Filled
Pay: $2,848.50 - $2,990.92 per month
Benefits:
- 457(b)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Work Location: In person
