ACCOUNTS RECEIVABLE CLERK
Responsible for managing the company’s incoming payments by ensuring accurate and timely invoicing, monitoring customer accounts and processing payments. Critical in maintaining positive cash flow and strong customer relationships.
PRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES
Invoicing and Billing
- Prepare and issue accurate customer invoices in a timely manner.
- Verify billing details, including prices, terms and account information.
- Manage recurring billing schedules and update customer records as needed.
Payment Processing
- Record and apply customer payments, including checks, ACH, wire transfers and credit cards.
- Monitor and reconcile daily payment batches with accounting records.
- Address and resolve payment discrepancies with customers.
Account Reconciliation
- Reconcile customer accounts and maintain accurate AR aging reports.
- Investigate and resolve discrepancies between payments and invoices.
- Collaborate with the accounting team to ensure accuracy in financial statements.
- Daily Cash drawer reconciliation.
Reporting and Documentation
- Generate AR reports, including aging schedules and collections status.
- Maintain organized records of invoices, payments and correspondence.
- Assist in preparing documentation for audits or compliance reviews.
Additional Duties - Backup as Assigned/Needed
- Assist with answering phone calls when receptionist is on vacation/lunch etc.
- Bank run
QUALIFICATIONS
EDUCATION
- High school diploma or equivalent
- Associate or bachelor’s degree in accounting or related field preferred
REQUIRED KNOWLEDGE
- Previous Accounts Receivable experience preferred
SKILLS & ABILITIES
- Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Excellent communication and interpersonal skills
- Ability to work independently as well as collaboratively within a team
Pay: From $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
