Support Exceptional Events from First Inquiry to Final Execution
Corcoran Caterers, a leader in the Washington area's hospitality industry with over 40 years of culinary excellence, is seeking a highly organized and detail-oriented Associate Event Designer to support our Event Design and Sales team. This role is ideal for someone looking to grow a career in catering sales and event planning while working closely with experienced industry professionals.
About the Role
The Associate Event Designer works directly with one of our Event Designers/Catering Sales Executives to support the sales process and event planning lifecycle. This role focuses on administrative coordination, client communication support, proposal preparation, and internal follow-through, allowing the Event Designer to focus on relationship-building and closing business.
This is a fast-paced, collaborative position that requires strong organizational skills, attention to detail, and a passion for hospitality.
Key Responsibilities
Sales & Client Support
- Assist Event Designer with responding to incoming inquiries and preparing preliminary information for clients
- Draft and update proposals, contracts, and event orders based on direction from the Event Designer
- Support client communication by scheduling meetings, site visits, tastings, and follow-up calls
- Help maintain accurate client records and sales activity in CRM and sales systems
Event Planning & Coordination
- Enter and update detailed event information, menus, and logistics in event management software
- Coordinate internally with culinary, operations, and staffing departments to ensure accurate event details are conveyed to the right teams
- Assist with gathering and preparing event details, floor plans, timelines, and special requests
- Support event revisions, updates, and final confirmations
Administrative & Organizational Support
- Track proposal statuses, contract signatures, and deposit schedules
- Prepare internal paperwork needed for event execution and billing readiness
- Maintain organized digital files for events and clients
- Assist with sales reporting, forecasting, and other administrative tasks as needed
Professional Development
- Learn Corcoran Caterers’ menus, service styles, pricing structures, and policies
- Shadow Event Designers on client meetings, tastings, and events when appropriate
- Build foundational sales and event design skills with opportunity for growth into a full Event Designer role
Qualifications
- 1–2 years of experience in hospitality, events, sales support, or administrative roles preferred
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and deadlines in a fast-paced environment
- Proficiency with Microsoft Office, Google Workspace, and CRM or event management systems (or willingness to learn)
- Positive, team-oriented attitude with a passion for service and events
Why Work at Corcoran Caterers?
- Learn from the Best: Work alongside experienced Event Designers in a respected, established company
- Career Growth: Clear pathway for advancement into Event Designer or Sales roles
- Supportive Culture: Collaborative, team-focused environment that values professionalism and creativity
- Stability & Opportunity: Be part of a company with a 40-year legacy and continued growth
Job Type: Full-time
Pay: $65,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Paid time off
Work Location: In person
