Job Overview
We are seeking a detail-oriented and organized Clerical/OFFICE WORKER to join our administrative team. This role involves providing essential support to ensure smooth office operations, managing correspondence, and assisting with various administrative tasks. The ideal candidate will possess computer skills, excellent communication abilities, and clerical work. Bilingual skills are a plus, as the position may involve interacting with diverse clients and staff. This is a paid position suitable for individuals with prior office experience or those looking to develop their administrative skills.
Duties
- Handle front desk responsibilities, including greeting visitors and managing multi-line phone systems
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Manage calendar scheduling and coordinate appointments for staff or clients
- Assist with filing, document proofreading, and organizing office supplies
- Provide customer support via phone and email, ensuring professional phone etiquette and excellent customer service
- Support bookkeeping tasks such as invoicing, billing, and basic financial record keeping
- Manage office correspondence, including emails, mail distribution, and document preparation
- Support office management activities by organizing meetings and maintaining office procedures
- Perform general administrative duties to facilitate efficient office operations
Skills
- Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or similar accounting software is preferred
- Ability to list items on EBAY and Facebook Marketplace not limited to executing shipping procedures
- Strong organizational skills with the ability to multitask effectively
- Excellent typing speed and accuracy; attention to detail in proofreading documents
- Effective communication skills, both verbal and written; familiarity with phone etiquette
- Ability to manage multi-line phone systems and handle customer inquiries professionally
- Bilingual abilities are advantageous for serving diverse populations
- Knowledge of data entry procedures, filing systems, and calendar management
- Strong time management skills to prioritize tasks efficiently
- Computer literacy across various platforms and software applications
- Valid Drivers License
This position offers an opportunity to develop valuable administrative skills within a dynamic office environment. The successful candidate will be a proactive team player committed to supporting daily operations with professionalism and efficiency.
Ability to Commute:
- Fair Lawn, NJ 07410 (Preferred)
Work Location: In person
