Job Summary
We are seeking a dynamic and highly organized Personal Assistant/Labor to support our team with a variety of administrative, operational, and project-related tasks. This role offers an exciting opportunity to work closely with senior management, coordinate projects, manage office functions, and assist with event planning. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to ensure smooth daily operations and effective communication across departments. This paid position is perfect for someone eager to develop their administrative expertise while contributing to a vibrant and fast-paced environment.
Duties
- Provide comprehensive executive administrative support, including managing calendars, scheduling meetings, and coordinating business travel arrangements.
- Handle internal communication efficiently through email, phone etiquette, and collaboration tools such as Microsoft Office, Google Workspace, and video conferencing software.
- Assist with organizing events, meetings, and conferences from planning stages through execution to ensure seamless experiences.
- Perform data entry, bookkeeping using QuickBooks, filing, and document management tasks with accuracy and attention to detail.
- Support office management activities such as front desk duties, multi-line phone systems operation, and maintaining office supplies inventory.
- Conduct transcription, proofreading, and writing tasks for reports or correspondence requiring high-quality business communication.
- Collaborate closely with C-suite executives and team members on project coordination efforts while maintaining confidentiality of sensitive information.
Experience
- Proven experience as a Personal Assistant or in an administrative support role within a professional office environment.
- Demonstrated ability in project coordination, event planning, and managing multiple priorities simultaneously.
- Proficiency in productivity software including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and calendar management tools like Microsoft Outlook Calendar.
- Familiarity with bookkeeping software such as QuickBooks and digital signature platforms like DocuSign.
- Strong organizational skills with the ability to handle clerical tasks such as filing, data entry, and managing office logistics efficiently.
- Excellent written and verbal communication skills coupled with professional phone etiquette.
- Technical proficiency in video conferencing software (Zoom, Teams) and multi-line phone systems is highly desirable.
Join us in this rewarding role where your organizational talents will make a real impact! We value proactive individuals who thrive in collaborative environments and are eager to support our team’s success through exceptional administrative excellence.
Pay: $17.00 - $21.00 per hour
Work Location: In person
