Office Manager
Position Overview
The Office Manager is responsible for overseeing the company’s day-to-day administrative operations, ensuring the workplace operates efficiently, professionally, and in compliance with applicable policies and regulations and assisting with accounting tasks. This role serves as a key liaison between employees, leadership, internal departments, vendors, insurance providers, the PEO, and other external partners.
The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment. This position requires strong communication, problem-solving, and interpersonal skills, as well as the ability to handle confidential employee and business information with discretion.
Key Responsibilities
Human Resources & Employee Administration
- Manage full-cycle recruiting, including developing job descriptions, posting positions, screening resumes, coordinating interviews, and supporting hiring decisions in partnership with leadership.
- Manage the complete employee onboarding and offboarding process, including new-hire setup, terminations, documentation, system updates, and coordination with the PEO.
- Support employee relations matters, including documentation, performance discussions, workplace concerns, and investigations.
- Provide guidance to employees and managers regarding company policies, benefits, attendance, leave, and workplace-related matters.
- Maintain accurate and confidential employee records and ensure HR documentation is current and compliant.
- Coordinate visa, passport, and work authorization documentation and renewals as needed.
- Support payroll processing by coordinating employee and payroll data between Accounting and the PEO.
- Administer employee benefits, including open enrollment, insurance renewals, and ongoing employee support.
Compliance, Safety & Risk Management
- Maintain compliance with company policies, federal, state, and local employment laws and regulations.
- Coordinate workers’ compensation claims and communicates with insurance carriers and the PEO as needed.
- Coordinate Workers’ Compensation, General Liability, and other company insurance programs.
- Maintain OSHA compliance documentation, safety records, training records, and incident reports.
Office & Administrative Operations
- Oversee daily office operations and coordinate administrative activities to ensure an efficient and professional work environment.
- Serve as a primary point of contact between leadership, employees, departments, vendors, and external partners.
- Coordinate meetings, company events, travel arrangements, and other administrative needs for team members and executives.
- Support special projects and other administrative responsibilities as assigned by leadership.
Accounting & Vendor Administration
- Process vendor invoices, enter bills, and track outgoing payments.
- Set up new vendors in system.
- Complete vendor credit applications and obtain required W-9 forms and other documentation.
- Set up new customers in system.
- Complete customer applications, questionnaires, and required documentation.
- Coordinate with Accounting and other departments to ensure accurate and timely processing of financial and administrative information.
Qualifications
- 2–5 years of experience in office management, human resources, accounting.
- Bachelor’s degree preferred but not required.
- Excellent written and verbal communication skills.
- Strong problem-solving and decision-making abilities.
- Strong attention to detail and accuracy.
- Ability to work independently while collaborating effectively with leadership, employees, vendors, and external partners.
Pay: $75,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Vision insurance
Work Location: In person
