Accounts Payable Manager
High-Growth Acquisition-Oriented Private Equity Portfolio Company | Hands-On Builder
Location: Charlotte, Tampa, or Bridgewater, NJ
Reports to: Controller
Role Overview
The Accounts Payable (AP) Manager will be a hands-on builder and operator of the company’s full-cycle AP process in a fast-paced imperfect environment. This role is responsible for the complete AP workflow—from invoice intake through payment processing—while ensuring accurate job cost coding, subcontractor compliance, and month-end accruals. The successful person will have demonstrated the ability to manage ERP system changes and ensuring accuracy in a new system incorporating past and future acquisition issues and complexities.
The ideal candidate has experience in the construction industry, a strong grasp of job cost accounting and subcontractor billing and is comfortable working independently. Experience with Salesforce GoldFinch is preferred but not required. This position reports directly to the Controller and is essential to project financial support, WIP reporting, and cash flow management. This position will have at least one payables clerk on the team.
What You Will Manage and Own
Process Ownership and Improvement
Own the AP workflow from invoice intake to payment.
Enforce compliance and internal controls for purchasing and payments.
Recommend process improvements and GoldFinch optimizations.
Job Costing, Overhead Allocation, and Journal Entries
Assign job numbers and cost codes to AP transactions.
Code invoices to appropriate general ledger accounts for both overhead and project-related costs.
Collaborate with project managers to collect unbilled costs and progress data.
Prepare and post preliminary Work In Process journal entries for Controller review.
Record and reverse accruals as needed for revenue recognition and project reporting.
Enter recurring journal entries (e.g., credit card expenses, payroll accruals) with review and approval.
Subcontractor Management
Maintain up-to-date subcontractor compliance files.
Track lien waivers and releases to ensure timely collection aligned with payment schedules.
Review subcontractor pay applications, including change orders and retainage.
Support subcontractor prequalification and compliance tracking.
ERP Management and Reporting
Manage AP transactions in the ERP system and support financial and project reporting.
Reconcile AP subledger to the general ledger monthly.
Assist with month-end close and financial audits.
Maintain AP aging reports, subcontractor balance summaries, and support weekly cash flow forecasts.
Prepare and file annual 1099s and maintain vendor tax classification records.
Invoice and Payment Processing
Review, code, and enter vendor and subcontractor invoices.
Match invoices to purchase orders, receiving documents, or contracts (2-way/3-way match).
Prepare weekly check, ACH, and wire payment runs based on contract terms and cash flow.
Respond to vendor inquiries and resolve invoice or payment discrepancies.
Vendor Setup and Compliance
Collect and verify W-9s, COIs, contracts, and compliance documents for new vendors.
Maintain complete, audit-ready vendor records.
Tax Compliance
Additional Responsibilities
Required Experience & Qualifications
5+ years of full-cycle accounts payable experience.
Strong understanding of job cost accounting, subcontractor billing, accruals, and compliance.
Knowledge of lien waivers, retainage, and construction-related tax rules.
Proficiency in Excel and AP reporting.
Experience with 1099 preparation and supporting financial audits and month-end close.
Highly organized with exceptional attention to detail.
Ability to work independently and collaborate with cross-functional teams.
Comfortable operating with limited structure and evolving requirements.
Preferred Background
Bachelor’s degree in Accounting.
CPA.
Experience with Salesforce and GoldFinch.
Experience in the construction industry.
Experience in a private, PE-backed, or founder-led growth company.
Exposure to finance transformation, automation, or analytics modernization efforts.
Success Profile (What Separates Great from Good)
Builder’s mindset: enjoys creating, iterating, and improving—not inheriting polished systems.
Bias for action with high analytical rigor.
Able to move between detailed modeling and executive-level storytelling.
Comfortable challenging assumptions and influencing leaders with data.
Energized by growth, change, and complexity.
Why This Role Is Different
This is not a “process manager” role in a mature organization. It is a hands-on, high-impact builder role where success is measured by:
Setting company standards for payables processes
Accurate payables
Faster insight into cash flows
Integration of acquisitions
The right candidate will view ambiguity as opportunity and see this position as the ability to drive efficient processes that they create to improve the company.
We are proud to be an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
