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We are committed to invest in our people to develop a happy and prosperous future. We support you every step of the way in your career journey and offer benefits and unique learning and development opportunities that include:
Competitive Wages • Medical, Dental, Vision Insurance • Life Insurance • 401K Program • Paid Holidays and Vacation
For an executive assistant supporting a CEO or senior executive—particularly in a luxury hospitality, real estate, or branded residences organization—the role should be significantly more strategic than a traditional administrative assistant. The ideal candidate should function as a project coordinator, research analyst, executive administrator, and AI-enabled productivity specialist.
Executive Assistant – Accounting, Research, Events & AI
Position Summary
The Executive Assistant will provide high-level support to the CEO by managing executive priorities, coordinating financial and administrative activities, conducting research, organizing high-profile events, and leveraging artificial intelligence (AI) to improve productivity, reporting, and decision-making. The individual must be exceptionally organized, analytical, proactive, and able to manage multiple confidential projects simultaneously.
Qualifications
Education
- Bachelor's degree in Business Administration, Finance, Accounting, Hospitality Management, Communications, or related field.
- Project Management certification (preferred).
- AI or technology certifications (preferred).
Experience
- 5–10 years supporting C-suite executives.
- Experience in luxury hospitality, real estate development, finance, or professional services preferred.
- Proven experience coordinating executive meetings and VIP events.
- Experience assisting with accounting and financial reporting.
Core Competencies
Executive Support
- Complex calendar management
- Travel coordination
- Meeting preparation
- Board presentations
- Confidential correspondence
- Minute taking
- Executive follow-up and project tracking
Accounting & Financial Administration
- Budget tracking
- Invoice processing
- Expense management
- Credit card reconciliation
- Purchase orders
- Financial reporting
- Payroll coordination
- Vendor management
- Excel financial analysis
- Understanding of accounting principles
Software
- QuickBooks (preferred)
- Microsoft Excel (advanced)
- Microsoft Dynamics, Oracle, SAP, or similar ERP systems
Research & Business Analysis
Ability to independently research topics including:
- Competitor analysis
- Market trends
- Luxury hospitality
- Branded residences
- Wellness and longevity
- Investment opportunities
- Industry benchmarking
- Financial data
- Vendor comparisons
Should be capable of producing:
- Executive summaries
- Research reports
- PowerPoint presentations
- Recommendation memos
Event Management
Experience organizing:
- Executive dinners
- Board meetings
- Investor presentations
- VIP guest experiences
- Conferences
- Corporate events
- Hotel site visits
- International travel itineraries
Responsibilities include:
- Budget management
- Vendor negotiations
- Invitations
- RSVP tracking
- Event logistics
- Production schedules
- On-site coordination
AI Skills (Highly Preferred)
The ideal candidate should already be comfortable using AI as part of their daily workflow.
Required AI Knowledge
ChatGPT
- Writing and editing
- Research
- Executive summaries
- Meeting notes
- Presentation creation
- Data analysis
- SOP development
Microsoft Copilot
- Excel automation
- Word drafting
- Outlook email management
- PowerPoint generation
AI Productivity Tools
- Notion AI
- Otter.ai
- Fireflies.ai
- Grammarly
- Perplexity AI
- Claude (preferred)
- Canva AI
Should understand:
- Prompt engineering
- AI workflow automation
- AI-assisted research
- AI meeting summaries
- AI document creation
- Responsible use of AI and data confidentiality
Technical Skills
Expert knowledge of:
- Microsoft Office Suite
- Excel (advanced)
- PowerPoint
- Word
- Outlook
- Teams
- SharePoint
- Adobe Acrobat
Preferred:
- Asana
- Monday.com
- Smartsheet
- Trello
- Airtable
- Salesforce
Personal Attributes
- Highly organized
- Strong attention to detail
- Exceptional written and verbal communication
- Excellent judgment
- Professional presence
- Strong business acumen
- Resourceful problem solver
- Able to anticipate executive needs
- Handles confidential information with discretion
- Calm under pressure
- Strong follow-through
- Positive, service-oriented attitude
Key Performance Indicators (KPIs)
- Executive requests completed accurately and on time
- Calendar conflicts proactively resolved
- Financial reports submitted on schedule
- Research delivered with actionable recommendations
- Event execution within budget
- AI tools adopted to improve productivity
- Reduction in administrative turnaround time
- Accuracy of financial reconciliations
- Executive satisfaction with responsiveness and support
Preferred Characteristics
The ideal candidate:
- Thinks like a Chief of Staff while executing like an Executive Assistant.
- Is technologically curious and continuously learns new AI tools.
- Can independently research complex business topics and synthesize findings into executive-level recommendations.
- Anticipates needs before being asked and takes ownership of projects from initiation through completion.
- Possesses exceptional professionalism, discretion, and emotional intelligence.
This combination of executive support, financial administration, research capability, event management, and AI proficiency represents the profile of a modern Executive Assistant capable of supporting a CEO in a fast-paced, strategic organization.
