Job Summary
We are seeking an energetic and highly organized Office Manager/Administrative Assistant to join our dynamic team. In this vital role, you will be the backbone of daily office operations, ensuring smooth administrative processes and exceptional customer service. Your proactive approach, technical proficiency, and excellent communication skills will help foster a productive and welcoming environment. This position offers an exciting opportunity to utilize your office management expertise while supporting various administrative functions across the organization.
Duties
- Manage daily office operations, including overseeing supplies, equipment, and facility maintenance to ensure a well-functioning workspace
- Serve as the first point of contact at the front desk, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Coordinate calendar management and scheduling for team meetings, appointments, and events using productivity software such as Microsoft Office and Google Workspace
- Handle data entry tasks with accuracy, maintain organized filing systems (both physical and digital), and prepare reports or correspondence through word processing and spreadsheets
- Assist with bookkeeping activities utilizing QuickBooks or similar accounting software, including invoicing, expense tracking, and financial record keeping
- Provide exceptional customer support by responding promptly to inquiries via phone or email, ensuring clear communication and positive client interactions
- Support office management tasks such as organizing files, proofreading documents for accuracy, managing mail distribution, and maintaining office policies
Experience
- Proven clerical experience in an office environment with a strong background in administrative support roles
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Google Workspace tools
- Experience with QuickBooks or comparable accounting software is highly desirable
- Strong organizational skills with the ability to multitask efficiently in a fast-paced setting
- Excellent written and verbal communication skills; bilingual ability is a plus for diverse client interactions
- Technical proficiency in managing multi-line phone systems, data entry, and document proofreading
- Prior experience in front desk operations or personal assistant roles is advantageous
- Ability to prioritize tasks effectively using time management techniques while maintaining attention to detail
Join us to be part of a vibrant team where your organizational talents and customer service skills will make a meaningful impact! We value proactive professionals who thrive in collaborative environments and are eager to contribute their expertise to our shared success.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- are you experienced in Quickbooks
Work Location: In person
