Job Summary
We are seeking a dynamic and highly organized Front Office Coordinator to be the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate administrative tasks, and ensure a smooth flow of communication across departments. Your energetic approach and exceptional organizational skills will help create a professional, friendly environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while supporting daily operations with enthusiasm and precision.
Duties
- Greet visitors, clients, and staff with a warm, professional demeanor, providing excellent customer service at all times
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
- Handle front desk responsibilities including scheduling appointments, managing calendars, and coordinating meeting rooms
- Maintain organized filing systems, perform data entry tasks, and ensure accurate record keeping using tools like Microsoft Office
- Assist with clerical duties including proofreading documents, preparing correspondence, and managing incoming/outgoing mail
- Provide support for administrative tasks such as calendar management, appointment setting, and coordinating personal assistant duties as needed
Qualifications
- Proven experience in office management or administrative support roles with strong clerical skills
- Dental History is required as a foundation for the environment
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Strong computer literacy including data entry, filing systems, and familiarity with office equipment like multi-line phones and printers
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Previous experience as a receptionist or in customer service roles such as dental or medical receptionist is preferred
- Exceptional phone etiquette and customer support skills with a friendly yet professional demeanor
- Ability to manage time efficiently while handling multiple priorities seamlessly
Join our team as a Front Office Coordinator to make a positive impact every day! Bring your energy, organizational talent, and passion for excellent service to help us create an inviting environment where everyone feels valued. This role offers the chance to grow your career in office administration while supporting our mission of delivering outstanding support and professionalism.
Pay: $23.42 - $28.20 per hour
Work Location: In person
