Overview:
The Deployment Coordinator is responsible for finalizing the hiring process by conducting deployment processing at Tyndall AFB, FL and ensuring the new employee safely reaches his/her deployed location. The ideal candidate will have expert level knowledge of all pre-deployment sub-processes and must strike a delicate balance between our high-volume recruiting environment and providing a world class candidate experience. They must be a cross-functional integrator, capable of influencing other departments such as Recruiting, Security, Travel, Operations and HR. This position reports to the Deployment Manager.
Responsibilities:
- Completes personnel actions for Mobilization and Demobilization of U.S. National direct hires and Subcontractors. To include paperwork, meet and greet, training and escorting personnel on base to complete deployment functions.
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Organize and track pre-deployment requirements, coordinate with deployers while in transit to and from OCONUS site.
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Liaises with other departments to monitor, schedule, and/or track, security clearances, travel, new hire data entry, etc.
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Schedules deployment processing in coordination with the AFCAP Program Administrator at Tyndall AFB, FL.
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Travels with new employees to base, hotel, and airports.
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Completes weekly personnel summary for contractual reporting requirements.
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Responsible for tracking and return of government deployment equipment.
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Organized data retention documents and filing both electronic and hard copy IAW Vectrus Corporate guidelines.
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Report emergencies and safety issues to appropriate management.
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Must comply with OSHA, EPA, Fire Regulations and publish company policies.
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Evenings, weekends, and travel may be required to support business requirements during surge periods which includes proposals, high volume recruiting periods, and contract awards.
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Other duties as assigned.
Qualifications:
Minimum Qualifications
Education/Certifications: One year related experience may be substituted for one year of education, if degree is required.
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AS degree, 2 years relevant experience
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Special Requirements: Applicant must have and be able to maintain a United States Department of Defense security clearance at the Secret Level.
- As a contractor to the United States Department of Defense, applicant must be a U.S. citizen to be considered for this position.
Experience:
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Minimum of two year's of related experience required.
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Administrative, business operations management or project management experience is preferred.
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Knowledge of computer systems.
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Experience in office operations, budgeting, planning and preparation of reports and charts.
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Must be adept in team building and personnel development.
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Knowledge of Air Force missions and customs desired.
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Must have excellent communications skills.
Skills:
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Extreme attention to detail, time management, prioritization skills and dependability; able to independently ensure candidates meet 100% of the requirements, every time.
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Customer service oriented, lead the way in accomplishing work within required deadlines whiles maintaining positive relationships with all involved.
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Must be flexible, able to adapt and thrive in a fast paced environment.
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Must have excellent oral and written skills.
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Proficient on Microsoft Office Applications (Outlook, Excel, Power Point, Word).
Other Requirements:
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However, duties will involve local travel to Tyndall Air Force base.
- Must have their own reliable vehicle to travel to the base and hotels multiple times a week.
- Must comply with all Fire and Safety Regulations and post policies.
- May be required to work weekends, extended hours and respond to short notice requirements
