Position: Administrative Assistant
Outreach is seeking a qualified candidate for a part-time Administrative Assistant. The Administrative Assistant is an integral member of the site.
Schedule:
Monday - Friday: 5pm - 9pm
Saturday: 6:30am - 2pm
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Provide information regarding services, conduct phone screening, and record information in the intake book. Interact with referral sources, clients and staff in a professional, ethical and caring manner.
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Answer/screen incoming phone calls; welcome and screen visitors; maintain reception area appearance; maintain knowledge of staff schedules.
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Conduct pre-intake telephone screening, schedule intake appointments and record relevant intake information in the intake log.
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Collect client fees, issue receipts and record information in the computer. Collect all Medicaid client cards on a daily basis and swipe card using Medicaid machine. Report any benefit denials to appropriate staff.
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Maintain efficient and understandable filing system for administrative and clinical records; update filing system on a periodic basis. Ensure charts are well organized.
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Maintain a supply of forms and pre-arranged intake folders. Disassemble charts of discharged clients and files appropriately.
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Input all daily client activity and client demographic information in the computer.
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Monitor the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc.
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Schedule medical, psychiatric and intake appointments for clients as needed.
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Assist in safeguarding clients’ confidentiality in accordance with pertinent regulations, which include HIPAA and CFR42, Part 2.
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Assist in the maintenance and order of office and toxicology supplies.
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Assist in maintenance of the physical plant; reporting needed repairs in a timely manner; respond appropriately to emergencies; utilizing appropriate agency resources in seeking to improve physical plant function and safety.
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Perform other duties as assigned.
Minimum Requirements:
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2-4 years of administrative work; substance abuse or allied health background a plus.
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Must be amenable to hours.
Preferred Qualifications:
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Bilingual English/Spanish preferred.
Position Status:
This is a part-time position.
