BELAIR SITEWORK SERVICES
Accounts Payable (AP) Specialist
Job Summary
The Accounts Payable Specialist is responsible for the timely and accurate processing of vendor invoices and payments. This role ensures financial obligations are met while maintaining strong vendor relationships and safeguarding company assets through strict adherence to internal controls.
Core Responsibilities
- Invoice Management: Receive, verify, and code a high volume of vendor invoices. Perform "three-way matching" by comparing purchase orders, receiving reports, and invoices to ensure accuracy.
- Payment Processing: Schedule and execute payments via check. Monitor payment terms to capture early payment discounts and avoid late fees.
- Vendor Relations: Serve as the primary point of contact for vendor inquiries. Resolve discrepancies regarding pricing, quantities, or payment status.
- Account Reconciliation: Reconcile vendor statements monthly to ensure all liabilities are recorded correctly. Investigate and resolve outstanding balances or credit memos.
- Compliance & Reporting: Maintain organized historical records for audit and tax purposes. Assist in month-end closing by preparing accruals and AP aging reports.
- Expense Management: Review and process employee expense reports to ensure compliance with company travel and entertainment policies.
Required Qualifications
- Education: High School Diploma or GED required; an Associate’s or Bachelor’s degree in Accounting or Finance is preferred.
- Experience: 3+ years of experience in an accounts payable or general accounting role. (Construction experience a plus).
- Technical Skills: Proficiency in Microsoft Excel (data entry, formulas) and experience with accounting software. (Experience in Viewpoint a plus).
- Knowledge: Solid understanding of basic accounting principles (GAAP), debits/credits, and internal controls.
Key Skills
- Attention to Detail: Essential for identifying errors in high-volume data entry and preventing overpayments.
- Communication: Strong verbal and written skills for negotiating with vendors and collaborating with internal departments.
- Organization: Ability to prioritize multiple payment deadlines and manage a complex workflow.
Job Type: Full-time / In Office
Pay Type: Hourly / Non-Exempt
Pay Rate: Based on Experience
Job Type: Full-time
Pay: $28.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Physical Setting:
Work Location: In person
