QUALIFICATIONS:
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Minimum two-year Associates Degree in Business Management or related field and/or equivalent experience.
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Demonstrated record of successful employment as a secretary.
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Demonstrated Skills in the following: Construct/Compose a Business Letter, Edit/Correct a Business Letter, Excel with Mail Merge, Access, Typing (45 WPM), Google Documents, Google Calendar.
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Knowledge of the following: general office practices, PowerSchool, Red Rover, photocopying, scanning, and email.
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Ability to communicate with the public in a positive and professional manner including confidentiality.
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Ability to work without close supervision.
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Ability to perform accurate detail work.
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Willingness to attend seminars and workshops to help with the successful operation of the departments.
JOB GOAL: To assist the Director of Disability Services in the daily operation of the department by maintaining the needs, goals, and interests of the school district, students, parents, and/or general public.
RESPONSIBILITIES:
General
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Act as liaison between the director, staff, students, parents, general public and school related agencies.
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Create, distribute and update departmental forms, district forms and provide communication to staff, students and the public.
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Perform normal secretarial duties, i.e. answering phones, correspondence, greeting public
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Contact company for office machine service
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Maintain the binder of the annual operating procedures.
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Provide assistance with duties pertaining to the Student Support Services Secretary Level V.
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Responsible to enter personal absences and clock in/out via the Red Rover System.
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Responsible to check your district email account on a regular basis, and to communicate as needed via email.
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Perform such other tasks and assume such other responsibilities, from administration, as necessary for the successful operation of the department.
Special Education
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Maintain in office special education files for identified students with disabilities.
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EMIS information
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Proactive tracking of IDEA timelines
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Notification of overdue IEPs to Intervention Specialist, Psychologist, Speech Therapist
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Obtain and organize pertinent data needed for state and or federal funding such as child count; blind report, vision screening; ELA; etc.
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Organize and distribute re-evaluation folders to psychologist, update database and file when completed.
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Work with Student Services secretary to verify enrollment documents (Evaluation/IEP) for accurate dates and signatures.
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Enroll non-public, Autism Scholarship and Jon Peterson Scholarship students. Create file and maintain.
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Manage Same Goal/IEP Anywhere; liaison between intervention specialist; related services; and administration. Set up accounts and troubleshooting.
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Maintain psych files- update database; file reports; consolidate graduates and over 22-year-old.
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Process request for records from outside agencies i.e. Social Security, Courts and Law offices. Send current evaluation and IEP only if release of records is provided.
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Process request for records from other districts. Check file for current evaluation and IEP.
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Track court placed students and required district notifications.
EMIS
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Correct special education errors when sent from EMIS coordinator
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Use Crosscheck system to correct errors within Powerschool student programs
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Maintain ODDEX pages for court placed students in Sylvania Schools.
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Assist preschool coordinator with ELA report twice a year.
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Collaborate with the Director, Treasurer, EMIS and transportation to collect information and process for Excess Cost (court placed students) including sending contracts; filing with Area Coordinator (annually).
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Collaborate with the Director, Treasurer, EMIS and transportation to collect and process information for Catastrophic Cost (Sylvania Students) file with Area Coordinator.
Preschool
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Distribute all preschool enrollment packets- special needs and typical students.
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Enroll all preschoolers with disabilities and typical students.
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Collect monthly payments for typical students
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Maintain database of medical forms; send reminders to parents of due date.
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Coordinate with preschool psychologist evaluation database; email evaluation request packet to families (cold calls). Update database when report is completed.
Advanced Placement Screening
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Maintain database of request for Advanced Placement.
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Email packet to families that have submitted a request.
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Set up screening schedule with school psychologist.
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Contact families that returned the packet to schedule an appointment
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Email results to families.
