Job Title: Accounting/Finance Specialist
Work Hours : 7:00a.m.-4:30p.m. Monday-Friday
Employee Benefit: (7) Paid Holidays as listed: New Year’s Day, Memorial Day, 4th of July, Labor Day, Veteran’s Day, Thanksgiving Day, Christmas Day
(10) PTO (Accrued Paid Time Off) days to be used at employee’s discretion upon completing their probation period.
Non-Bargaining Health Benefit
Primary Job Function: Responsible for accurate and timely financial reporting. Responsible for maintaining precise accounting processes as described below.
Essential Functions:
- Process time cards, process payroll, and maintain payroll records for all employees
- Reconciliation and timely tax deposits and other payroll tax liabilities (weekly, quarterly, and annually)
- Reconcile, file, record, and pay quarterly taxes
- Prepare, reconcile, file, adjust liabilities, and pay all Union Remittance(s) to signatory union contracts
- Maintain taxable sales, execute sales tax exemption certificates for specific projects, and manage tax credits
- Establish, maintain, and quote business insurance annually, general liability, worker’s compensation, health insurance (non-bargaining employee’s), life insurance for company and officer(s), execute NCCI credit, maintain insurance credits, execute certificates of insurance, fleet insurance, etc… Manage worker’s compensation claims with provider, OSHA logs, and associated parties
- Administer non-bargaining employee’s Simple IRA
- Reconcile all Accounts Payable and Notes Payable, process payments, and maintain vendor communication and relationships and excellent credit standing as instructed.
- Maintain and reconcile purchase order log system within operating company
- Multiple Company Transactions and Reconciliations (Managing and operating QuickBooks for multiple companies under main operating company)
- Fleet Logs: maintenance logs, DOT requirements, title/registrations, annual licenses, insurance,
- Maintain, schedule and comply with all employee and owner training, certificates, licenses, etc.…as required.
- Create, audit, and maintain all vendor accounts
- Maintain, establish, and communicate financial status and records to Bonding Companies for Commercial Projects
- Create and Administer Monthly safety meetings
- Administer and log work conditions as required for IMSHA site projects.
- Asset Management for all equipment, fleet, and tool, purchases
- Execute annual corporate reports for State of Illinois
- Maintain, create, and reconcile credit accounts for multiple companies and vendors
- Annually execute PCI Compliance
- Create semi-annually Personal Financial Statements for owner(s)
- Execute credit application(s)
- Reconcile multiple bank account and maintain reconciliations
- Establish and maintain bank account(s)
- Reconcile, maintain, and audit State of Illinois Unemployment claims and records
- Prepare letters, marketing, and spreadsheets as required/requested
- Maintain and execute all company digital devices
- Maintain and create “project” specific job log and timesheet log(s) as required
- Creation and audit of Certified Payroll
- Provide monthly and weekly reports to Management as requested.
- Assist or create correspondence to vendors and customers as requested
- Create sales reports weekly and at month’s end as directed
- Maintain Digital Filing System/Shared Data Folder
- Annual, monthly, and quarterly Budget Origination and Reconciliation
- Cash Flow Analysis Reporting
- Other duties as assigned or reorganized
Characteristics & Abilities are vital to this position:
· Self-starter with strong work ethic
· High level of integrity and maturity
· Maintains a positive attitude that inspires others
· Ability to work under pressure and meet critical deadlines
· Leadership qualities
· Ability to work hours as required
· Personable team player
· Accurate and focused attention to detail
· Growth oriented with constant improvement mentality
· Organized, ability to always handle multiple tasks
· Good listener with excellent verbal & written communication skills
· Proficiency in accounting software, Excel, and Word
· Accounting experience and working knowledge of accounts payables/receivables
· Construction experience is preferred
· Knowledge of QuickBooks or Foundation software
Job Type: Full-time
Pay: $55,000.00 - $62,000.00 per year
Benefits:
- 401(k) 3% Match
- 401(k) matching
- Health insurance
- Health savings account
- Paid time off
Ability to Relocate:
- Murphysboro, IL 62966: Relocate before starting work (Required)
Work Location: In person
