Job Summary
We are seeking an energetic and highly organized Office / Accounting Manager for a Commercial Design, Consulting, & Construction firm to oversee daily office operations and ensure a smooth, efficient work environment. This pivotal role involves managing administrative tasks, coordinating communication, and tracking AR & AP invoicing. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating a welcoming office atmosphere. This paid position offers an exciting opportunity to lead office functions while contributing to a dynamic team.
Duties
- Maintain accurate data entry, filing systems, and document proofreading to ensure information accuracy and confidentiality
- Utilize computer skills with proficiency in Microsoft Office, QuickBooks, and other office management software
- Support bookkeeping tasks such as invoicing, expense tracking, and basic financial recordkeeping
- Provide exceptional customer service by addressing inquiries promptly via phone or email and supporting client needs
- Coordinate office supplies procurement, inventory management, and general administrative support to optimize workflow
Requirements
- Proven experience in office management or administrative roles with strong clerical skills and organizational abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and computer literacy in general
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent phone etiquette with experience managing multi-line phone systems and customer support interactions
- Bilingual skills are a plus to effectively communicate with diverse clients and team members
- Strong typing skills along with attention to detail for proofreading documents and data entry tasks
- Ability to handle multiple priorities efficiently through effective time management and organizational skills
- A Certified Notary Public is a plus, but not necessary for hire, we will pay for testing and equipment if needed.
Join us as an Office Manager to lead our administrative team with enthusiasm! Bring your expertise in office operations, customer service excellence, and technical proficiency to create a positive impact every day. We value proactive individuals who thrive in fast-paced environments and are eager to support our organization’s success.
Our office is located just outside of Downtown Tampa / Hyde Park area with private parking.
Pay: $42,000.00 - $45,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
